Special Projects Assistant I

The School District of Philadelphia

Philadelphia (Philadelphia County)

On-site

USD 48,000 - 58,000

Full time

2 days ago

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Job summary

The School District of Philadelphia is seeking a Capital Programs support role in its Central Office (Capital Programs, 9620). This full-time, 12-month position supports research, data gathering, and reporting for office operations and project management, liaising with district and external agencies.

Ideal candidates have a bachelor’s degree in a relevant engineering/architecture field and at least one year of administrative experience including Excel usage. Exempt, non-management.

Qualifications

Bachelor’s degree as listed above.
One year of full-time administrative or administrative support work with data analysis and extensive Excel use.

Responsibilities

Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior.
Conducts research in response to inquiries; gathers and analyzes information and/or data; communicates findings.
Acts as a liaison between the assigned office and local and state governmental entities.
Works with other offices and outside agencies on joint ventures; may assist by recruiting District staff, securing space and addressing financial issues.
Attends meetings with outside agencies; gathers information and determines feasibility; makes recommendations to superiors.
Evaluates the effectiveness of ongoing and special projects; recommends modifications.
Responds to inquiries regarding School District policies and initiatives.
Capitals Programs specific: assists in processing invoices; applies District standards; documents site conditions; supports project scope development and design reviews.
Assists in short- and long-range planning for the Office of Capital Programs.

Skills

Data analysis

Interagency communication

Report writing

Team collaboration

Education

Bachelor’s degree in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering

Tools

Excel

Job description

This is a full-time 12-month, PFT represented position. The salary grade is 0026 which starts at $ 53,006 for new PFT members.

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Performs diversified functions within an assigned office at the full performance level. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Essential Functions

With journeyman level responsibility:

Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.

Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.

Acts as a liaison between the assigned office and local and state governmental entities.

Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.

Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.

Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.

Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.

Capital Programs Specialty

Organizes and facilitates a variety of special projects and/or programs by conducting research to gather necessary information and provide project support to Project Managers of Architectural, Electrical/Mechanical, Landscape, Structural projects and other managers as needed.

Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.

Assists in the preparation, processing, and distribution of project-related documents, including proposals, contracts, specifications, reports, and correspondence.

Attends meetings, gathers information, takes detailed notes, and distributes minutes to attendees.

Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the Office of Capital Programs; makes recommendations for modifications as needed.

Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.

Supports the processing of invoices, including review for completeness and routing for approvals.

Applies School District standards, policies, and procedures related to Capital projects.

Assists in site visits to help document existing conditions and gather information under the guidance of senior staff.

Helps prepare documentation for project scope development and design reviews.

May assist with short- and long-range planning for the Office of Capital Programs.

Performs other duties as assigned to support the Office of Capital Programs.

Other Functions

May conduct basic research on legal issues related to School District programs and policies as requested.

May assist with short- and long-range planning for the assigned office.

May participate in the review and/or preparation of grant proposals.

May represent superior at staff meetings.

Minimum Requirements

Bachelor’s degree from an accredited college or university in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering

One year of full-time, paid administrative or administrative support work which has included conducting research, analyzing and collecting data, preparing reports, and extensive use of Excel as well as using fiscal and business best practices related to project management and has involved interfacing with multiple departments and agencies.

Knowledge, Skills And Abilities

Demonstrated knowledge of:

office principles, practices and procedures.

standard research methods and techniques.

report writing.

business English, including spelling, punctuation and grammar.

personal computer software applications that are used to create reports and documents and to design spreadsheets.

Ability to:

analyze data and to make recommendations based on findings.

handle multiple projects through to completion.

use and operate a personal computer.

use word-processing and spreadsheet software applications.

communicate effectively, both verbally and in writing.

establish and maintain effective working relationships.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

Primary Location

Capital Programs (9620)

Job

Central Office

Schedule

Regular

Employee Status

Non-Management

Job Posting

Sep 15, 2026, 2:59:59 PM

Union Affiliation

Philadelphia Federation of Teachers (PFT)