Special Projects Assistant II

aa080; Lansing (MI); On-site; USD 49,000 - 59,000; Full time

Job summary

The School District of Philadelphia is seeking a full-time, 12-month staff member represented by CASA to support office operations through research, data compilation, and reporting. The role serves as a liaison with district offices and outside agencies to advance district initiatives.

Key duties include organizing projects, conducting research, and preparing a variety of reports for local and state government agencies, with opportunities to contribute to grant proposals and long-range planning.

Qualifications

• Bachelor’s degree in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering.
• Two years of full-time, paid administrative or administrative support work including research, data analysis and report preparation.
• Engineer-in-Training (EIT) or Architect-in-Training (AIT) status, or progress toward professional licensure or certification is a plus.

Responsibilities

• Organizes and facilitates projects; compiles data and statistics; prepares reports and recommendations to supervisor.
• Conducts research; gathers and analyzes information and communicates findings.
• Acts as a liaison between the office and local/state government entities.
• Collaborates with other offices and outside agencies on joint ventures and grants.
• Attends meetings with outside agencies to assess feasibility and participate in new initiatives.
• Evaluates ongoing and special projects; recommends modifications as needed.
• Responds to inquiries about policies and initiatives.
• Prepares reports for local and state government.
• May conduct basic legal research related to programs and policies.

Skills

Data analysis

Report writing

Communication

PC software

Project coordination

Education

Bachelor’s degree in Architecture or related field

Tools

Word processing

Excel

Reporting software

Job description

This is a full-time 12-month, CASA represented position. The salary grade is 0029 step 7 which starts at $53,910.

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Performs diversified functions of limited scope and difficulty within the assigned office. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Essential Functions

• Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.
• Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.
• Acts as a liaison between the assigned office and local and state governmental entities.
• Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.
• Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.
• Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.
• Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.
• Prepares a variety of reports for local and state government agencies.
• May conduct basic research on legal issues related to School District programs and policies as requested.
• May assist with short- and long-range planning for the assigned office
• May participate in the review and/or preparation of grant proposals.
• May represent superior at staff meetings.

Other Functions

• May conduct basic research on legal issues related to School District programs and policies as requested.
• May assist with short- and long-range planning for the assigned office.
• May participate in the review and/or preparation of grant proposals.
• May represent superior at staff meetings.

Minimum Requirements

• Bachelor’s degree from an accredited college or university in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering.
• Two years of full-time, paid administrative or administrative support work which has included conducting research, analyzing data and preparing reports, and using a personal computer and software applications.
• Engineer-in-Training (EIT) or Architect-in-Training (AIT) status, or progress towards professional licensure (PE, RA, RLA) or certification (PMP, CCM) is a plus.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

• office principles, practices and procedures.
• standard research methods and techniques.
• report writing.
• business English, including spelling, punctuation and grammar.
• personal computer software applications that are used to create reports and documents and to design spreadsheets.

Demonstrated ability to:

• analyze data and to make recommendations based on findings.
• handle multiple projects through to completion.
• use and operate a personal computer.
• use word-processing and spreadsheet software applications.
• communicate effectively, both orally and in writing.
• establish and maintain effective working relationships.

Capital Programs Specialty

Demonstrated knowledge of:

• office principles, practices and procedures.
• standard research methods and techniques.
• report writing.
• business English, including spelling, punctuation and grammar.
• personal computer software applications that are used to create reports and documents and to design spreadsheets.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.