Special Projects Assistant

Texas Municipal League Intergovernmental Risk Pool; Austin (TX); In loco; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

Texas Municipal League Intergovernmental Risk Pool seeks an administrative professional to coordinate member education and training. The role supports record maintenance, reporting and analytics, and helps drive process improvements while liaising with training activities and online platforms.

Key duties include scheduling loss prevention training, handling requests, calendar management, trainer arrangements, and communications for training programs.

Competenze

• Proficiency in MS Excel
• Proficiency in MS Word
• Proficiency in MS Outlook
• Proficiency in MS PowerPoint
• Proficiency in MS Access
• Experience with financial software is a plus

Mansioni

• Coordinate scheduling of training programs and trainer arrangements
• Coordinate communications and administrative activities for training programs
• Serve as primary contact with the online training provider and manage usage data
• Provide backup support for department staff to ensure smooth operations
• Assist in maintaining multimedia and online training resources and reports
• Compile, analyze, and prepare reports to support planning and decision‑making

Conoscenze

MS Excel

MS Word

MS Outlook

MS PowerPoint

MS Access

Formazione

Associate’s degree

Bachelor’s degree

Descrizione del lavoro

This position provides coordination and administrative support focused on Member education and training within the department. This position is responsible for record maintenance, reports and analytics, and supports process and operational improvements. This position serves as a key liaison for training-related activities and online training platforms.

Required Responsibilities*

• Coordinates the scheduling of loss prevention training programs, handling training requests, readiness reports, calendar management, contract trainer arrangements, and catering logistics.
• Coordinates communications and administrative activities of loss prevention training programs, including announcements, registration, schedule changes, cancellations, and updates to training calendars and event management systems.
• Acts as the primary point of contact between the department and the online training provider, responding to member inquiries, managing usage data, and generating monthly usage reports.
• Provides backup support for other Loss Prevention administrative staff by assisting with their tasks as needed to ensure smooth department operations.
• Assists in the administration and maintenance of multimedia and online training resources, including related Member support and utilization reporting.
• Compiles, analyzes, and prepares reports to support departmental planning, evaluation, and decision-making.

* The above responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required by the position. All employees may have other duties assigned at any time.

Education, Work Experience, Certifications**

Required

• Associate’s degree
• Years of Experience: 2
• Area of Experience: Administrative, Clerical, Managing Budgets, Training Coordination, or a related field

Equivalent combinations of education and experience will be accepted

Preferred

• B.A. or B.S. degree in a related field
• Area of Experience: Experience related to risk management operations

Essential Competencies and Skills**

Required

• Proficiency in MS Excel
• Proficiency in MS Word
• Proficiency in MS Outlook
• Proficiency in MS PowerPoint
• Proficiency in MS Access

Preferred

• Experience with financial software and processes related to invoices and purchase requisitions

** To perform this job successfully, an individual must be able to perform each primary responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary responsibilities.

Work Leadership Requirements

• This position is not a people manager.
• This position does not have indirect reports.

Travel Requirements

• None

Physical Requirements

• Be able to withstand typical office work that includes periods of sitting, standing, typing, etc., indoors while potentially performing job tasks in close proximity to other people.
• In addition to typical office work, must be able to exert up to 20 pounds of force occasionally to move objects.
• Requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer screen, visual inspection, assembly of parts, or extensive reading.
• Ability to be at work on-site during specified or core hours.
• Must be able to operate standard computer hardware.