Special Projects Assistant

Morehouse College; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Morehouse College in Atlanta seeks a Special Projects Assistant to provide high-level administrative and project management support across its TRIO programs. Responsibilities include coordinating events, managing projects, and supporting senior leadership in compliance and service delivery.

The ideal candidate holds a Bachelor's degree, has at least 3 years of relevant experience, and possesses strong organizational and communication skills. The role emphasizes the ability to manage multiple priorities effectively. Morehouse College offers a diverse and inclusive work environment.

Qualifications

• Minimum 3 years of experience in project coordination, event planning, or administrative leadership support.
• Experience managing high-level events and logistics.
• Management or Project Management Professional (PMP) certifications highly desirable.

Responsibilities

• Support planning, implementation, and monitoring of special projects across 12+ TRIO programs.
• Plan and execute events including conferences and department meetings.
• Provide direct support to senior leadership.
• Assist with maintaining audit-ready documentation across programs.

Skills

Project management and execution

Attention to detail

Communication skills

Problem-solving

Interpersonal skills

Education

Bachelor's degree in Business Administration, Education, Communications, or related field

Tools

Microsoft Office Suite

Project tracking tools

Job description

Special Projects Assistant

Position Summary: The Special Projects Assistant provides high‑level administrative, operational, and project management support across a multi‑program TRIO portfolio. The role is responsible for coordinating cross‑program initiatives, managing department‑level events, and supporting leadership in ensuring program alignment, compliance, and effective service delivery. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced, compliance‑driven environment.

Required Qualifications

• Bachelor's degree in Business Administration, Education, Communications, or related field.
• Minimum 35 years of experience in project coordination, event planning, or administrative leadership support.
• Strong organizational, multitasking, and project management skills.
• Experience managing high‑level events and logistics.
• Proficiency in Microsoft Office Suite and project tracking tools.
• Management or Project Management (PMP) certifications highly desirable.

Required Knowledge, Skills, and Abilities

• Project management and execution.
• Attention to detail and compliance awareness.
• Executive‑level communication and professionalism.
• Problem‑solving and adaptability.
• Ability to manage multiple priorities under tight deadlines.
• Strong interpersonal and collaboration skills.

Essential Duties & Responsibilities

• Special Projects & Program Coordination
  • Support planning, implementation, and monitoring of special projects across 12+ TRIO programs.
  • Coordinate cross‑program initiatives, including college tours, summer programming, and enrichment activities.
  • Track project timelines, deliverables, and outcomes to ensure alignment with program goals.
• Executive Events Coordination
  • Plan and execute events including conferences, department meetings, orientations, and student programs.
  • Manage all event logistics: venue coordination, travel, lodging, catering, materials, and scheduling.
  • Develop event timelines, run‑of‑show documents, and communication plans.
  • Serve as the primary point of contact for vendors, partners, and stakeholders.
  • Ensure events are compliant with federal cost guidelines.
• Administrative & Operational Support
  • Provide direct support to senior leadership.
  • Coordinate calendars, meetings, and internal communications across programs.
  • Prepare reports, presentations, and briefing materials.
  • Maintain organized documentation for compliance, audits, and reporting.
• Compliance & Data Management
  • Assist with maintaining audit‑ready documentation across programs.
  • Support tracking of student services, contact hours, and program participation.
  • Ensure adherence to federal regulations (TRIO, EDGAR, 2CFR Part 200) in project execution.
  • Assist with internal audits and preparation for external reviews.
• Budget & Logistics Support
  • Assist with budget tracking for events, projects, and program activities.
  • Coordinate procurement processes (e.g., Tiger Express, purchase requests).
  • Ensure all expenditures are properly documented and allowable.
• Communication & Stakeholder Engagement
  • Facilitate communication between program staff, leadership, and external partners.
  • Draft professional correspondence, memos, and event communications.
  • Support coordination with schools, vendors, and community organizations.

EEO Statement: Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.