Special Procedures Coordinator

Non; Pensacola (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Unknown company is seeking a Special Procedures Coordinator to manage authorization scheduling and coordinate Special Procedures with patients, providers, device representatives, and internal staff.

The role requires handling pre-procedure requirements, maintaining documentation, ensuring medical necessity, and participating in trainings to support accurate and compliant scheduling.

Qualifications

• High School Diploma or equivalent.
• 2 years of related prior authorization experience and/or training.
• Knowledge of Internet and Microsoft Office software (MS Word, MS Excel, MS PowerPoint, MS Outlook).
• Excellent written and oral communication skills.
• Ability to work independently and in a team.
• Ability to multi-task and prioritize.
• Strong attention to detail and organization.

Responsibilities

• Ensure authorization scheduling for Special Procedures.
• Coordinate pre-procedure requirements (psych clearance, pre-op tests, etc.).
• Communicate with patients/providers to inform and educate about pre-procedure needs.
• Obtain authorization and schedule Special Procedures as ordered.
• Coordinate scheduling with device representatives and providers.
• Maintain documentation and ensure medical necessity in notes.
• Produce reports as directed.
• Attend required trainings and complete in-services.
• Other duties as assigned.

Skills

Authorization experience

Communication skills

Organization skills

Attention to detail

MS Office

HIPAA knowledge

Education

High School Diploma or equivalent

Tools

EMR system experience

Job description

The Special Procedures Coordinator will be responsible for ensuring authorization scheduling and coordinating of Special Procedures This will include liaising with Device representatives other outside organizations patients providers and internal staff

Essential Duties and Responsibilities

Performs job in accordance with Company mission vision and goalExercises confidentiality in all areas abiding by HIPAA rules and regulationsMaintains an organized and detailed spreadsheet of all patients who are being considered and have completed Special ProceduresContacts patients to ensure they are properly informed of pre procedure requirements ie medical clearance psych clearance etcCoordinates all required pre procedure requirements to include but not limited to psych clearance pre op tests and cardiac clearance as indicatedHelps educate patients staff and providers on issues related to Special ProceduresResponsible for understanding insurance policy as it relates to ordered proceduresResponsible for obtaining authorization and scheduling of all related Special Procedures as ordered and assignedReviews patient chart notes after Special Procedures has been initiated to ensure clarity of documentationResponsible for coordinating procedure scheduling with device representatives of various companiesCommunicates with providers to obtain clarity on medical chart notes as it pertains to Special ProceduresReviews patient chart notes to ensure proper information is documented regarding medical necessityDevelops maintains and provides reports as directedChecks work e mail on a regular basis throughout the workdayParticipate in and complete all required trainings and in servicesOther duties as assigned

Minimum Qualifications

• High School Diploma or equivalent
• Two 2 years of related prior authorization experience andor training
• Must have knowledge of Internet and Microsoft Office software MS Word MS Excel MS PowerPoint MS Outlook
• Must have excellent written and oral communication skills
• Must be able to work individually as well as within a team
• Must be able to multi task and prioritize
• Must demonstrate extreme attention to detail
• Must possess strong organization skills
• Must be able to perform calculations problem solve and use reasoning
• Must have knowledge of medical practices and medical terminology
• Must be able to meet predefined production and quality standards
• All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standards of conduct; and to have an attitude of wanting to continuously improve their own professional performance

Preferred Qualifications

• Two 2 years of prior experience working with an Electronic Medical Record EMR
• Three 3 years of experience in a medical practice
• Two 2 years of prior experience in procedure scheduling
• Medical Coding experience

DrivingTravel

The employee must have reliable transportation While the primary workplace may be closest to the employees home work assignments could be in any of the Companys locations