Procedure Scheduling Specialist

UF Health; Florida; Hybrid; USD 42,000 - 60,000; Full time

Job summary

UF Health is seeking a Procedure Scheduler to manage patient procedure scheduling across multiple facilities. The role involves coordinating with physicians, hospital departments, and medical staff to ensure timely and accurate scheduling.

The position requires a High School Diploma and at least one year of medical office or hospital scheduling experience, with preference for Cardiology experience and Allscripts/Epic familiarity. Flexibility to work nights or weekends as needed is possible.

Qualifications

• High School Diploma/Equivalent required.
• 1 year medical office or hospital scheduling experience required.

Responsibilities

• Manage multiple scheduling areas including changes due to physician vacation.
• Monitor and analyze the volume of procedures across hospitals.
• Schedule weekday hospital schedules for physicians.
• Prepare final procedure schedules and monitor physician block time.
• Schedule procedures in the facility and confirm times with hospital departments.
• Send reminder calls with procedure instructions per protocols.
• Coordinate cases with medical reps and surgical schedulers.
• Provide excellent patient service by scheduling at the right time and location.

Skills

Scheduling

Medical office experience

Customer service

Education

High School Diploma or GED

Tools

Allscripts

Epic

Excel

Job description

Overview

The Procedure Scheduler is responsible for managing procedure schedules for patient procedures.

Overview

The Procedure Scheduler is responsible for managing procedure schedules for patient procedures.

Coordinates an effective, efficient process for patients. Completes various medical office function collaborating

with hospital partners, authorizations, clinical staff, insurances, completes patient registration, medical record,

and other tasks

Responsibilities

Manage multiple areas of scheduling logistics to include, schedule changes due to physician(s) vacation, the addition of

more physician and the analysis by physician, office and hospital locations to assure maximum efficiency.

Manage, review and analyze the volume of procedures and rounding at all of our primary hospitals

Manage the weekday hospital schedules for the physicians.

Maintains procedure schedule and accurately prepare final procedure schedule for timely distribution. Monitors

physician block time.

Schedules procedures to be performed in facility.

Confirms patient procedure times with the appropriate hospital operating department.

Completes reminder calls for patient procedure times and appointments, providing appropriate procedure instructions as

outlined in the approved and valid clinical protocols.

Coordinates cases with medical reps and surgical schedulers.

Prepares appropriate supporting documentation for procedures as outlined in the approved and valid clinical protocols.

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Provide excellent patient satisfaction and care by providing the best service at the right time and at the right location by

the right physician.

Perform all other duties as assigned by management within job scope.

Qualifications

High School Diploma/Equivalent

1 year Medical office or hospital scheduling experience

Preferences

Prior Cardiology office scheduling experience

Allscripts and/or Epic experience

Additional Information

High level of efficiency with Excel, Word, Email and Scheduling Applications

Ability to work nights and weekends as needed (infrequent and not necessarily in the office)

Access to a computer and high-speed internet at home (although this is an office-based job, but some work at home may

occur)