Special Facilities Coordinator

MBDA S.A.S.; United States; Hybrid; USD 32,000 - 55,000; Full time

Benefits offered by this job

25 days annual leave

Dynamic Working

Company bonus

Pension contributions up to 14%

Healthcare Cash Plan

Job summary

MBDA S.A.S. is seeking a proactive Facility Co-ordinator to support security engineering and project/product teams across the MBDA UK estate. The role focuses on coordinating Special Activity Facilities, maintaining operations, and ensuring compliance with security and regulatory standards.

You will liaise with project teams, contractors and stakeholders, driving efficiencies and delivering reliable workplace services while upholding MBDA's security requirements and dynamic working arrangements.

Qualifications

• Organised and adaptable to assisting with the ongoing running of workplace operations and facilities services for the business.
• Co‑ordinating facilities administration, liaising and working with key stakeholders to achieve and maintain the high standards.
• Responding to facilities queries and resolving issues efficiently and discretely.
• Strong customer service and stakeholder management skills.
• Driven and innovative to look at efficiencies of process.

Responsibilities

• Co‑ordinating the allocation, maintenance and operation of Special Activity Facilities required by Project and Product teams.
• Ensuring the facilities meet the business need, are used appropriately and all legislative, regulatory policy, process and procedures are being adhered to.
• Maintain the Special Activity Facilities workload forecast aligned with the Future Portfolio domestic and export business plans as an input to the Transversal Security Authority to support infrastructure investment decisions.
• Policing local operating procedures, regular liaison and communication with Project and Product teams, contractors and stakeholders.
• Responsible for the administration and maintenance of security furniture and assets, ongoing certifications, mustering, emergency procedures and overall lifecycle.

Skills

Customer service

Stakeholder management

Communication

Problem solving

Job description

Join us in this varied and interesting role, supporting MBDA Security Engineering and its Project and Product teams, Facilities, Information Management, Security, Health & Safety and external authorities to act as gatekeeper and enable secure delivery. We are seeking a proactive and driven Facility Co‑Ordinate to play a key role in shaping and supporting the team with a 'can-do' attitude in ensuring the smooth day‑to‑day effectiveness and efficiency of critical environments across the MBDA UK Estate., This is an exciting opportunity to join our high energy and motivated team, at a time of growth and change, operating across UK Ministry of Defence and Defence Industry standards. Responsible for co‑ordinating the allocation, maintenance and operation of Special Activity Facilities required by Project and Product teams needing to deliver Special Projects; ensuring the facilities meet the business need, are used appropriately and all legislative, regulatory policy, process and procedures are being adhered to. You will maintain the Special Activity Facilities workload forecast aligned with the Future Portfolio domestic and export business plans as an input to the Transversal Security Authority to support infrastructure investment decisions. Ensure the Facility Custodians and Users are kept informed on the conduct and management of Special Activity Facilities through the policing of local operating procedures, regular liaison and communication, whilst respecting specific security restrictions. You will act as gatekeeper, co‑ordinating preparing and maintaining the Special Activity Facilities and any access to Project and Product teams, contractors and stakeholders, briefing all on their responsibilities and supporting them in tailoring the generic procedures for these teams. Responsible for the administration and maintenance of security furniture and assets, ongoing certifications, mustering, emergency procedures and overall lifecycle in adherence to internal and external standards. You will provide resilience across all sites to identify risks and maintain the confidentiality, integrity and availability of these facilities.

• Organised and adaptable to assisting with the ongoing running of workplace operations and facilities services for the business.
• Co‑ordinating facilities administration, liaising and working with key stakeholders to achieve and maintain the high standards.
• Responding to facilities queries and resolving issues efficiently and discretely.
• Strong customer service and stakeholder management skills.
• Driven and innovative to look at efficiencies of process., Employees receive 25 days of paid annual leave per calendar year, in addition to all statutory and public holidays.

After 5, 10 and 15 years of service, an additional day of annual leave is added to your allowance at each of these milestones. You can also enjoy more time off by purchasing up to an additional five days holiday through payroll.

We trust our people to agree, within their teams, where and when they can be most effective. Our Dynamic Working policies allow individuals great levels of flexibility around the hours they work and where they work. Depending on your role and function, this may include options for paid overtime, dynamic leave (time in lieu) and more.

Our MBDA Retirement Savings Plan is a 'Defined Contribution' plan in the Mercer Master Trust. The standard contributions are 4% of an employee's base salary and 6% employer contributions. You can increase both employee and employer contributions by up to 2%. Financial Awareness - Employees have access to free financial webinars hosted throughout the year, along with access to a financial education website which provides plenty of useful hints, tips and guidance on managing financial wellness. Share Incentive Plan - Acquire shares in our UK Shareholder, BAE Systems PLC, the scheme is tax efficient on shares purchased. Mortgage Advice - As part of our financial wellbeing initiative employees can access free of charge mortgage advice and webinars. Season Ticket Loan - Employees can borrow the value of public transport season ticket for bus or train journeys to and from work and spread the cost over 12 months. Critical Illness - To help reduce the financial impact after being diagnosed with a critical illness, employees receive a tax‑free lump sum payment that can be used for any purpose including covering medical expenses, adjustments to lifestyle and more.

Employee Assistance Programme - The Employee Assistance Programme is free, independent, confidential and is available 24 hours a day/365 days a year. Employees have access to short‑term counselling (which includes up to 8 structured face to face, telephone or virtual sessions).

Voluntary Private Medical Insurance - Private Medical Insurance offers three healthcare plans to suit your individual requirements for you and your family. Funded Private Medical Insurance - Eligible employees (Grade C & Above) are enrolled as standard into the company funded Private Medical Insurance benefit. Dental Insurance - The Dental Insurance benefit provides the option to claim cash back on everyday dental expenses such as, minor treatments, routine examinations, restorative treatment and more. There are six levels of cover available, with each level providing increased claim limits. Healthcare Cash Plan - The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more. There are six levels of cover available, with each level providing increased claim limits. Healthcare and Leisure - The Healthcare and Leisure benefit provides the option to claim cash back on everyday healthcare expenses such as medical fees, dentist fees, opticians and also provides access to special deals and concessions on sporting and recreational facilities.

• Security Clearance: Sole UK National, with a minimum of 10 years UK residency and will need to achieve/hold Developed Vetting (DV) clearance.
• Able to handle sensitive information within a secure environment, with a knowledge of access management.
• An ability to co‑ordinate multiple priorities and work independently.
• Proactive, reactive and a willingness to problem solve.
• Excellent communication skills and professionalism, upholding MBDA's reputation.
• Confident and able to use own initiative when under pressure.
• Work as part of a wider team in ensuring the highest standards for MBDA.
• Experience working with MOD, defence industry or a disciplined security focused environment is desirable, but not essential.

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee‑led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more… We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Healthworks Gym Membership - The Healthworks on‑site gym at our Stevenage site offers a range of facilities and equipment, alongside a variety of classes available during the week. Annual Gym Membership - Take advantage of discounted membership at over 3,600 of the UK's leading gym chains, leisure centres, hotel health clubs, independent gyms, boot camps and yoga studios. The Club - The Club provides a fantastic opportunity to enjoy great social activities - from theatre trips, days out, to sporting activities.

We're proud to be a nationally recognised employer at MBDA. We have received a range of employer awards including Glassdoor Best Places to Work 2022; Gold awards from Investors in People, the 5% Club, and Armed Forces Covenant. We are also currently ranked #1 in the UK's Best Big Companies to Work For 2022 league table, as well as #1 for Manufacturing.

Salary: Up to £41,000 depending on experience. Dynamic (hybrid) working: 3-4 days per week on‑site due to workload classification.

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…
• Healthcare Cash Plan: The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more.

We recognise that having or adopting a child is a significant life event for our employees and as a family friendly employer we offer a range of enhanced family leave provisions to support employees before, during and after a period of leave. Our enhanced parental leave offers up to 26 weeks for maternity, adoption and shared parental leave. Enhancements are available for paternity leave, neonatal leave and fertility testing and treatments. We also offer 2 weeks enhanced pay for paternity leave, and neonatal care leave for up to 12 weeks where a period of extended hospital care is required after birth. Employees also have access to support whilst undergoing fertility testing and treatments.

Lifestyle - Discounts & VouchersLifestyle - Discounts & Vouchers Discounts - The Discounts platform includes a great range of features such as: discounts, instant vouchers, reloadable cards, easy saver cards, cashback, mobile app and Wellbeing Centre. Costco - Permanent employees of MBDA qualify for Costco's individual membership. Technology Vouchers - Purchase the latest gadgets and white goods up to the value of £2,500 and spread the cost over 12 months. Charity Donations - Donate up to five charities each month, with full tax relief on all donations. MyCar Scheme - The MBDA MyCar Scheme offers employees the opportunity to access up to two new vehicles via a salary sacrifice arrangement including an all-inclusive package. Holiday Purchase - Purchase up to 5 days' extra holiday whilst making tax and National Insurance savings, spreading the cost over 12 months.

Development of our people is of vital importance to us at MBDA, which is why we ensure everyone has access to the teams, tools and resources needed to achieve their goals. This includes our dedicated in‑house Learning & Development team, our Apprenticeship programmes, a variety of online learning platforms, and much more. We encourage new learning and will provide up to £150 in financial support per year if you wish to participate in further study in your own time. If you lead a team, or hope to do so in the future, we offer a range of management training opportunities, with paths designed for people of all experience levels.

Dynamic Working We want our people to work when and where they feel they can be most effective. For most of our employees, we have a flexi‑time scheme that allows you to choose, within certain parameters, when you start and finish each day and how you can use time you have accrued. For roles that do not have to be based on one of our sites full‑time, you will have opportunities to work from home as part of your agreed Dynamic Working arrangement. If you have worked the time, you are also able to accrue and take up to 15 days of Flexi‑leave per annum, in addition to the 25 days of annual leave provided and bank holidays.

Security Clearance All employees at MBDA are required to hold UK Security or BPSS Clearance.