Special Events Manager

City of Garland; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

City of Garland is seeking a seasoned Events Coordinator/Manager to oversee city-sponsored events on public property, coordinating themes, marketing objectives, logistics, and budget adherence. The role involves liaison with city management, nonprofits, and vendors; supervising staff; ensuring permits, contracts, timelines, and equipment are managed; and producing metrics to guide future events.

Nights/weekends and valid driver's license are expected, with opportunity for impact across

Qualifications

• A 4-year college degree or equivalent combination of education and experience.
• At least 3 years of related experience in recreation, marketing or event planning.
• Bachelor’s Degree in Business Administration, Event Planning or Management, Recreation, Marketing or similar field preferred.

Responsibilities

• Coordinate and facilitate City-wide special events including themes, concepts and marketing objectives.
• Oversee and assign tasks for events including permits, equipment and facilities coordination.
• Liaise with City Management, nonprofits and businesses to assist planning events.
• Coordinate event timelines and ensure deadlines are met.
• Assist with planning and marketing of community events involving City departments.
• Negotiate event contracts and professional service agreements for outsourced services.
• May run statistical reports and related metrics for events and promotions.
• Ensure event costs stay within the assigned budget.
• Supervise all full-time and part-time staff assigned to the special event.

Skills

Logistics planning

Event coordination

Marketing planning

Office 365

Education

4-year college degree

Bachelor’s degree in related field

Tools

Office 365

Job description

Summary Responsible for overseeing the planning, and coordination of City-sponsored events as well as assisting the community with their events held on public property.

Pay Range: (Depending on qualifications and experience)

Essential Duties and Responsibilities

• Coordinate and facilitate City-wide special events including the development of themes, concepts and marketing objectives for each event.
• Oversee and assign tasks for special events including permits, preparation of equipment and facilities and coordination of staff.
• Act as liaison with City Management and non-profit groups and businesses in the assistance of planning events.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Assist with the planning and marketing of community-initiated events involving other City departments and related organizations.
• Negotiate event contracts and professional service agreements for outsourced services as needed.
• May run statistical reports and related metrics for events and promotions.
• Ensure all event costs stay within the assigned budget.
• Supervise all full-time and part-time staff assigned to the special event.

Minimum Qualifications

• 4-year college degree
• 3-years related experience
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

• Education/ Experience - Bachelor’s Degree in Business Administration, Event Planning or Management, Recreation, Marketing or similar field of study
• 3-5 years experience in Recreation, Marketing or Event Planning

Knowledge, Skills & Abilities

• Comprehensive knowledge of logistics in planning and coordinating city departments to create a successful event.
• Comprehensive knowledge of principles and practices in marketing and promoting Citywide programs and events
• Comprehensive knowledge of governmental regulations for public events
• Ability to establish and maintain an effective working relationship with all levels of City staff and officials, vendors and citizens
• Comprehensive knowledge of marketing principles
• Knowledge of the English language and proper rules of grammar
• Advanced skills in utilizing Office 365
• Licenses and Certifications
• Valid Class C Texas driver's license
• First Aid, CPR and AED certification or the ability to obtain within six months of hire

Physical Requirements / Work Environment

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The incumbent works in a typical office environment. The incumbent must be able to hear and speak effectively to communicate by telephone and in person. Also, must have visual acuity to read document; applicant must be able to lift up to 25 pounds. Position includes some nights and weekends.