Special Events Manager — Fundraising & Donor Stewardship

Association of Fundraising Professionals; New York (NY); On-site; USD 80,000 - 93,000; Full time

Job summary

ADDF seeks a Special Events Manager to join the events team in NYC. The role plans and executes fundraising and cultivation events, ensuring donor stewardship and seamless onsite operations. Travel about 20% is expected.

Reports to the Senior Director of Special Events and Development Operations; this is a full-time exempt position. Anticipated salary is $80,000–$93,000, with placement within the range based on skills and experience.

Qualifications

• Bachelor’s degree required.
• 4-6 years of experience in a similar position.
• Proficient in Microsoft Office Suite.
• Knowledge of Raiser’s Edge a plus.
• Dedication to promoting the organization’s fundraising priorities through developing excellent relationships with the Boards and major donors.
• Comfortable engaging with donors, key stakeholders, and organizational leadership.

Responsibilities

• Develop and manage event timelines.
• Coordinate event mailings; oversee ticketing and guest lists.
• Create detailed staffing plans and provide input for Run of Shows.
• Ensure seamless execution of ADDF events by overseeing onsite event staff, volunteers, and venue set-up.
• Leadership of smaller scale cultivation events.
• Play an active role in stewarding donors through consistent, high-touch communication and meaningful engagement at events.
• Build and maintain strong relationships with donors, board members, and key stakeholders, ensuring they feel valued and engaged in the ADDF’s mission.
• Partner with Development to support cultivation efforts that deepen donor engagement before, during, and after events.
• Establish and maintain relationships with key event participants including donors, board members, committee members, and program participants.
• Manage relationship with designer and printer by: Receive collateral estimates from printer and make sure they align with budgets; Communicate with printer and designer on all event collateral; Maintain and create the collateral print timelines.
• Work with the Database Manager to ensure that all databases (mailing lists, Raiser’s Edge, etc.) are up-to-date and accurate.
• Track and process event contributions and generate weekly revenue reports.
• Create and distribute save-the-date and invitation e-blasts with Communications team and orchestrate production of event collateral including Save the Dates, Invitations, Journals and more
• Other duties as assigned

Skills

Communication skills

Organizational skills

Donor stewardship

Multitasking

Teamwork

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Office

Raiser’s Edge

Job description

ADDF seeks a Special Events Manager to join the events team in NYC. The role plans and executes fundraising and cultivation events, ensuring donor stewardship and seamless onsite operations. Travel about 20% is expected.

Reports to the Senior Director of Special Events and Development Operations; this is a full-time exempt position. Anticipated salary is $80,000–$93,000, with placement within the range based on skills and experience.