Manager, Special Events & Donor Fundraising

ADP, Inc.; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Park Avenue Armory in New York, NY is seeking a Manager of Special Events to lead fundraising and event execution for high-profile donor events, including the annual Gala.

You will supervise a team, coordinate with Development and other departments, manage budgets, schedules, and vendor relations, and ensure events align with the Armory’s standards.

This exempt, full-time role requires 2-3 years' nonprofit events experience and strong communication, planning, and Tessitura skills.

Qualifications

• 2-3 years’ experience in managing special events or being a frontline patron fundraiser for a non-profit organization, preferably culture- or arts-focused.
• Proven excellence in organizational and laser-focused attention to detail.
• Demonstrated ability to take initiative, proactively manage multiple priorities and projects with tight and changing deadlines, and work both independently and collaboratively as part of a team.
• Experience improving existing systems and developing new processes for increased efficiency and productivity.
• Outstanding interpersonal skills and excellent written and verbal communication skills.
• Sound judgment, professionalism, and discretion in handling confidential information and sensitive matters.
• Strong proficiency in the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint, as well as in internet research; Tessitura experience a plus.
• Ability to work nights, weekends, and holidays, as needed.

Responsibilities

• Assist Director of Special Events in coordinating and executing fundraising events, including the annual Gala and other high-profile donor activities.
• Manage administrative and logistical aspects of major fundraisers, including budgets, mailings, solicitors, and vendor coordination.
• Collaborate on materials, run of show, entertainment, décor, and event details with senior staff and the Development team.
• Oversee a growing events staff and contractors, scheduling, task assignment, and delivery quality.
• Coordinate back-office administration, contracts, expenses, and master calendar updates.
• Ensure events meet the Armory’s aesthetic standards and align with institutional priorities.

Skills

Attention to detail

Initiative

Multitasking

Interpersonal skills

Communication skills

Discretion

Tools

Microsoft Office

Tessitura

Job description

Park Avenue Armory in New York, NY is seeking a Manager of Special Events to lead fundraising and event execution for high-profile donor events, including the annual Gala.

You will supervise a team, coordinate with Development and other departments, manage budgets, schedules, and vendor relations, and ensure events align with the Armory’s standards.

This exempt, full-time role requires 2-3 years' nonprofit events experience and strong communication, planning, and Tessitura skills.