Special Events Coordinator-ESPN

Disney Cruise Line - The Walt Disney Company; Bristol (CT); On-site; Confidential; Full time

Job summary

Disney Cruise Line - The Walt Disney Company is seeking an Event Operations Coordinator within Corporate Real Estate Operations on the Bristol ESPN Campus in Connecticut. You will coordinate booking of conference rooms and spaces, monitor the Campus Events inbox, and support event logistics with the Client Services Manager to ensure smooth execution.

The role requires proficiency with Microsoft Office, strong organizational and communication skills, and the ability to work under pressure as part

Qualifications

• High School diploma or equivalent required.
• Proficient with Microsoft Office; strong organizational and communication skills.
• Ability to work under pressure and maintain a customer-service mindset.
• Team player with positive attitude.
• 2+ years of event & conference planning experience (preferred).

Responsibilities

• Coordinate booking of conference rooms and event spaces for Bristol ESPN Campus.
• Monitor campus events email inbox and respond professionally.
• Support event logistics with the Client Services Manager to ensure smooth execution.
• Perform administrative, clerical, and semi-technical event tasks.
• Coordinate with trades, janitorial, risk management, and fire life safety for events.
• Assist ESPN Global Security with parking and guest lists.
• Update guidelines and policies for amenity spaces.
• Provide onsite supervision during events as CRE Ops representative.
• Coordinate CRE support for Bristol production shoots outside studio spaces.
• Create internal comms messages for campus events and production shoots.
• Design and produce event layouts and visuals using AutoCAD, Adobe, or similar.
• Create temporary signage requests for initiatives and events.
• Ensure events comply with TWDC directives, safety policies and risk management.

Skills

Microsoft Office

Organizational skills

Communication

Customer-service mindset

Team player

Pressure management

Education

High School diploma

Bachelor's degree in hospitality or communications

Tools

AutoCAD

Adobe

Service Now

Job description

The Corporate Real Estate Operations group is responsible for day-to-day facilities and operations management of owned and leased facilities to ensure business is conducted in a clean, safe, and efficient work environment and that the value of Company physical assets is protected and enhanced.

Responsibilities

• Reports to the Client Services Manager
• Provides coordination support for booking of conference rooms, meeting spaces, common areas or multipurpose venues for event related activities on the Bristol ESPN Campus
• Monitors and responds daily to the Campus Events shared email inbox, ensuring timely and professional responses to client inquiries
• Supports event logistics in collaboration with the Client Services Manager, ensuring all operational details are executed smoothly
• Performs a variety of administrative, clerical, and semi-technical tasks related to event planning and execution.
• Partners with our trades, janitorial, risk management, and fire life safety to ensure comprehensive support for events
• Works closely with ESPN Global Security for parking arrangements, guests lists and identification related items.
• Maintains and updates guidelines and policies for amenity spaces, ensuring consistent adherence across all events.
• Provides onsite supervision during events, as needed, serving as a representative of the Corporate Real Estate Operations, Client Services team.
• Responsible for coordinating all aspects of CRE support for all Bristol production shoots outside of studio spaces & special client visits.
• Creates internal communication messages for campus events & production shoots
• Utilizes AutoCad, Adobe, or other software tools to design and produce event layouts and visual materials.
• Creates temporary signage requests to help promote initiatives, reserve locations, or for campus event and production shoot related needs
• Ensures all events comply with TWDC directives, safety protocols, legal policies, and risk management policies

Required Education

• High School diploma or equivalent experience

Required Work Experience

• Proficient with Microsoft office programs
• Excellent organizational, communication, and multi-tasking skills
• Must be a team player and have a positive attitude
• Ability to remain calm under pressure and maintain a customer-service mindset
• Strong verbal and written communication skills

Preferred Education

• Bachelor Degree in hospitality, communications or applicable field or equivalent experience

Preferred Work Experience

• 2 or more years of event & conference planning experience
• Hospitality work experience
• Working knowledge of OSHA, NFPA safety and life safety standards
• Familiarity with utilizing AutoCAD, Adobe, or Service Now software platforms

The hiring range for this position in Connecticut is $49,200.00 to $66,000.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.