Special Events Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 20,000 - 29,000; Full time

Job summary

University of Utah is seeking a Special Events Coordinator to manage day-to-day event parking operations and communications. You will process online requests, emails, and phone inquiries while coordinating with multiple divisions on work orders and ensuring policies are followed.

The role focuses on data recording, staff scheduling, and reporting for university events, with opportunities to collaborate across departments and support leadership. Campus presence is required.

Qualifications

• Three years related parking enforcement experience, or equivalency (one year of education can be substituted for two years of related work experience); a valid Utah's Driver's License; and demonstrated human relation and effective communication skills required.
• Must be able to pass a background review.
• This position has no responsibility for providing care to patients.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities

• Serve as the primary point of contact to day to day event parking and transportation operations. Including online requests, emails and phone.
• Prepare, organize, and maintain interdepartmental work orders.
• Records, monitors, and verifies required data and information into information systems.
• Scheduling for front line staff in support of event parking.
• Prepares special reports when needed by either department or university administration.
• Assist with onboarding and offboarding of Special Event staff.
• Interdepartmental collaboration to ensure University & Commuter Services policy and Procedures are being met.
• Other duties as assigned by manager.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Multitasking

Campus parking knowledge

Job description

Special Events Coordinator

Job Summary

Coordinates daily Special Events Parking efforts, processes Online requests forms, emails, and collaborates with other divisions with work orders. Acts as the main point of contact for event parking needs. Collaborates with direct supervisor(s) and other departmental leadership.

Responsibilities

1. Serve as the primary point of contact to day to day event parking and transportation operations. Including online requests, emails and phone.
2. Prepare, organize, and maintain interdepartmental work orders.
3. Records, monitors, and verifies required data and information into information systems.
4. Scheduling for front line staff in support of event parking.
5. Prepares special reports when needed by either department or university administration.
6. Assist with onboarding and offboarding of Special Event staff.
7. Interdepartmental collaboration to ensure University & Commuter Services policy and Procedures are being met.
8. Other duties as assigned by manager.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Three years related parking enforcement experience, or equivalency (one year of education can be substituted for two years of related work experience); a valid Utah's Driver's License; and demonstrated human relation and effective communication skills required.

Must be able to pass a background review.

This position has no responsibility for providing care to patients.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Attention to detail and problem solving ability.
• Ability to multitask and prioritize in a fast paced environment.
• Knowledge of Campus parking lots and buildings

Special Instructions

Requisition Number: PRN46097B

Full Time or Part Time? Full Time

Work Schedule Summary: M-F (8:30am – 5:00pm w/ half hour lunch) Weekends, Holidays, and Major events

Department: 00450 - Commuter Services - Operations

Location: Campus

Pay Rate Range: $18.00/h

Close Date: 12/02/2026

Open Until Filled: