Special Events Coordinator

City of Kennesaw, GA; Kennesaw (GA); On-site; USD 53,000 - 82,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and AD&D insurance

Disability insurance

Vacation and sick leave

Tuition reimbursement

Holidays

Personal days

Longevity bonuses

457 plan employer contribution

Pension plan

Wellness benefits

Job summary

The City of Kennesaw, GA is seeking an experienced Events Coordinator to develop, coordinate, and manage special events for the Parks and Recreation Department. You will design event concepts, manage timelines, budgets, site selection, permits, and vendor contracts, ensuring safe, successful executions.

Key responsibilities include coordinating pre- and post-event activities, liaising with staff, vendors, and the public, handling documentation, and evaluating events to drive improvements.

Qualifications

• Bachelor’s degree in Event Management or related field with 3 years of progressively responsible experience in special events planning.
• Must possess and maintain a valid Georgia driver’s license.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Develop, coordinate, and implement special events for the City; create and develop theme, design and layout of events; schedule events; establish, update and maintain timelines for events; secure event site; layout space; design event flow, crowd layout and control; create program budgets for review; maintain, manage and oversee approved budgets.
• Coordinate pre-event activities; prepare and distribute documentation to departmental staff; provide event information for publication; coordinate third party service contracts including preparing RFPs and RFQs; attend meetings to ensure job responsibilities are delegated; gather and purchase supplies and prizes; obtain licenses and permits; ensure site readiness including safety, electrical, maintenance, and other concerns.
• Coordinate event activities; monitor event activities to ensure safety and smooth operation of event staff and facilities; troubleshoot questions and problems during event; respond to emergencies and injuries; complete and distribute related documentation.
• Coordinate post-event activities; monitor tear down and assess events; prepare reports and recommendations for improvements.
• Ensure adherence to established safety procedures; monitor work environment and safety equipment usage.
• Perform general customer service and administrative duties; greet and assist customers; respond to inquiries and complaints; prepare reports and correspondence.

Skills

Event coordination

Budgeting

Customer service

Communication

Persuasion / influence

Problem solving

Education

Bachelor’s degree in Event Management

Job description

Kennesaw, United States | Posted on 08/17/2026

• Salary Range: $25.43/$52,894.40 to $39.41/$81,972.80 DOQ (FLSA Non-Exempt)
• State/Province Georgia
• Country United States

Job Description

General Nature of Work

The purpose of this classification is to develop, implement,and coordinate special events for the Parks and Recreation Department.

JOBRESPONSIBILITIES

The following duties are normal for this position.The omission of specific statements of theduties does not exclude them from the classification if the work is similar,related, or a logical assignment for this classification.Other duties may be required and assigned.

• Develop, coordinate, and implementspecial events for the City; create and develop theme, design and layout ofevents; schedule events; establish, update and maintain timelines for events;secure event site; layout space; design event flow, crowd layout and control,etc.; create program budgets for review; maintain, manage and oversee approvedbudgets.
  
• Coordinate pre event activities;prepare and distribute documentation to departmental staff; provide eventinformation for publication; coordinate third party service contractionincluding preparing Requests for Proposal and Requests for Bid, negotiatingcontracts, etc.; attend meetings to ensure job responsibilities for eventrequirements are delegated; gather and purchase supplies and prizes; obtainsappropriate licenses and permits; ensure site appropriateness and readinessincluding safety, electrical, maintenance, rash, insect control, etc.
  
• Coordinate event activities; monitorevent activities to ensure safety and smooth operation of event staff andfacilities; monitor facility and restrooms during functions; troubleshootquestions and problems during event; make recommendations for resolutions;respond to emergencies, accidents and injuries during events; complete anddistribute related documentation.
  
• Coordinate post-event activities;monitor tear down and clean up after events; conduct assessment and evaluationof events; prepare report of assessment to summarize outcome of events; developrecommendations for improvements and modifications.
  
• Ensure adherence to established safetyprocedures; monitor work environment and use of safety equipment to ensuresafety of employees and other individuals.
  
• Perform general customer service andadministrative duties; greet and assist customers; receive and respond toinquiries, concerns, and complaints of citizens regarding special events;attend meetings; answer the telephone; prepare reports and correspondence; copyand file documents; enter computer data, etc.
  
• Communicate with supervisor, Cityemployees, law enforcement, vendors, entertainers, the public, outsideagencies, and other individuals as needed to coordinate work activities, reviewstatus of work, exchange information, resolve problems, or give/receiveadvice/direction.
  
• Prepare, type, proofread, and/orcomplete various forms, reports, RFPs, RFBs, contracts, purchase orders,correspondence, budget documents, after action reports, charts, graphs,spreadsheets, or other documents.
  
• Receive various forms, reports,correspondence, logs, invoices, contracts, insurance forms, estimates,drawings, maps, meeting minutes, and agenda, policies, procedures, manuals,handbooks, directories, reference materials, or other documentation; reviews,complete, proofread, process, forward, or retain as appropriate.
  
• Operate a personal computer, generaloffice equipment, or other equipment as necessary to complete essentialfunctions, to include the use of word processing, spreadsheet, database, orother system software.
  
• Performother related duties as assigned.
  

KNOWLEDGE, SKILLS, and ABILITIES

• Ability to evaluate, audit, deduce,and/or assess data using established criteria.
  
• Ability to discern actual or probableconsequences and in referencing such evaluation to identify and selectalternatives.
  
• Ability to work with and applyprinciples of persuasion and/or influence over others to coordinate programs oractivities of a project, and resolve typical problems associated with theresponsibilities of the job.
  
• Ability to operate, maneuver and/orcontrol the actions of equipment, machinery, tools, and/or materials used inperforming essential functions.
  
• Ability to utilize a wide variety ofreference, descriptive, and/or advisory data and information.
  
• Ability to perform addition,subtraction, multiplication, and division. May include counting,recording of counts, and basic measuring.
  
• Ability to apply principles ofinfluence systems, such as motivation, incentive, and leadership, and toexercise independent judgment to apply facts and principles for developingapproaches and techniques to resolve problems.
  
• Ability to exercise judgment,decisiveness and creativity in situations involving the evaluation ofinformation against sensory, judgmental, or subjective criteria, as opposed tothat which is clearly measurable or verifiable.
  

Bachelor’s degree in Event Management,Event Planning,Arts Administration, Management, Entertainment Management,Hospitality Management,Recreation ora related field; supplementedby three (3) years of progressively responsible experience in special eventsplanning and coordination, event production, hospitality, marketing, or arelated field; or any equivalent combination of education, training, andexperience which provides the requisite knowledge, skills, and abilities forthis job. Must possess and maintain a valid Georgiadriver’s license.

Individuals applying for the posted positionmust be able to perform the essential functions of the position with or withouta reasonable accommodation.

SensoryRequirements : Sometasks require the ability to perceive and discriminate colors or shades ofcolors, sounds, taste, odor, depth, texture, and visual cues or signals.Some tasks require the ability to communicate orally.

Environmental Factors : Essentialfunctions are regularly performed without exposure to adverse environmentalconditions.

The City of Kennesaw provides the following group benefits to eligible employees:

• comprehensive medical, dental, and vision insurance with HSA and FSA options (includes employer contribution to HSA plans)
• life and AD&D insurance for employee and dependent(s)
• employer paid short and long-term disability insurance for employee
• accrued vacation and sick leave (with option to sell back)
• tuition reimbursement program (employer pays 70%)
• 12 paid holidays
• 2 paid personal days
• longevity pay bonuses (after every 5 years)
• 1% employer contribution on first 2% of employee contribution toward a 457 deferred compensation plan
• 4% employee contribution toward a defined benefit pension plan (vested after 10 years)
• and wellness benefits.