Recreation Events Coordinator

City of McKinney; McKinney (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of McKinney is seeking an experienced events professional to plan, coordinate, and execute City-sponsored events, festivals, ceremonies, and community activities. You will work with multiple departments, vendors, and partners to ensure engaging guest experiences while maintaining safety and quality throughout all stages.

Responsibilities include sponsorship coordination, branding alignment, data reporting, and maintaining event timelines and budgets.

Qualifications

• Bachelor's degree in Parks and Recreation, Event Management, Hospitality Management, Public Administration, Business Administration, Communications, Tourism, or a closely related field, plus 2 years of event management and sales experience.
• Evenings, weekends, holidays and extended hours may be required.
• Strong budgeting, procurement, and contract coordination abilities expected.

Responsibilities

• Plan, coordinate, and implement City-sponsored events, festivals, ceremonies, races, and community activities.
• Collaborate with Communications/Marketing to ensure branding and messaging objectives are met.
• Develop and monitor event budgets; oversee procurement and contracts.
• Attend city events during evenings, weekends, and holidays as needed to ensure smooth operations.

Skills

Event management

Budgeting

Vendor coordination

Microsoft Office

Communication skills

Teamwork

Education

Bachelor's degree in a related field

Job description

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

SUMMARY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high-performance organization.

SUMMARY OF POSITION

Under the general supervision of the Recreation & Events Supervisor, this position is responsible for planning, coordinating, and implementing assigned City-sponsored special events, festivals, ceremonies, races, and community engagement activities. This position supports comprehensive event plans that enhance community engagement and the overall guest experience while ensuring events are safe, successful, and well executed. Working collaboratively with the Special Events team, city departments, vendors, and community partners, this role also compiles, analyzes and reports event-related data to support planning and continuous improvement. The position requires flexibility to work evenings, weekends, holidays, and extended hours as needed to support event operations.

ESSENTIAL FUNCTIONS/KNOWLEDGE, SKILLS, & ABILITIES

GENERAL EXPECTATIONS FOR ALL EMPLOYEES

In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage assigned components of the overall development, planning, coordination, and implementation of events for the City of McKinney Parks and Recreation.
• Assists with sponsorship asset and benefit proposals/agreements.
• Implements, develops, recommends, and coordinates administrative tasks and procedures in the areas of event management, including pre and post event planning.
• Works with Communications/Marketing team to ensure appropriate branding and messaging objectives are met, and provide information for website, promotional literature, and social media for all events.
• Provides a consistent positive experience for all attendees and vendors.
• Develops, administers, monitors and coordinates budgets for assigned events; purchases equipment and supplies.
• Assists in developing and maintaining a timeline for assigned event duties.
• Develops and monitors event budgets for assigned events.
• Prepares requisition and oversees procurement for supplies and equipment related to event production.
• Assists with RFP/RFQ’s for all necessary contracts related to special events.
• Attends city sponsored events working evenings, weekends, and holidays as required while maintaining a calm, professional demeanor in fast-paced and high-pressure environments.
• Compiles, analyzes and maintains event, contact databases, and a variety of internal and external reports using multiple software applications.
• Coordinates and supports City-sponsored special events, festivals, ceremonies, races, and community engagement activities by collaborating with City departments, vendors, and community partners to ensure successful event planning and execution.
• Coordinate special event rentals, including calendar management, inquiries, scheduling, and logistics, under the direction of the Special Events Supervisor.
• Complies with all written City policies and procedures and assigned work schedules while maintaining reliable attendance.

OTHER JOB FUNCTIONS

• Perform other duties as assigned or directed.

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Knowledge of Microsoft Office and database management.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
• Ability to multi-task in a fast-paced environment and provide excellent customer service.
• Build professional relationships with internal staff and customers.
• Offer flexibility and adaptability, especially during times of change.
• Communicate effectively both orally and in writing.

REQUIRED QUALIFICATIONS

MINIMUM QUALIFICATIONS

Bachelor's degree in Parks and Recreation, Event Management, Hospitality Management, Public Administration, Business Administration, Communications, Tourism, or a closely related field, supplemented by two (2) years of event management and sales in a multi-purpose / use facility, event planning, hospitality, and sales management.

Must be available to work evenings, weekends, holidays, and extended hours as required.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License.

PHYSICAL DEMANDS

Work is performed in a combination of office and outdoor environments with light to occasionally moderate physical effort. Some tasks require visual and sound perception and discrimination and oral communications ability. Must be able to lift up to 50 pounds.

WORK ENVIRONMENT

Essential functions may occasionally be performed with exposure to adverse environmental conditions. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.