Dynamic Special Events Planner

City of Kennesaw, GA; Kennesaw (GA); On-site; USD 53,000 - 82,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and AD&D insurance

Disability insurance

Vacation and sick leave

Tuition reimbursement

Holidays

Personal days

Longevity bonuses

457 plan employer contribution

Pension plan

Wellness benefits

Job summary

The City of Kennesaw, GA is seeking an experienced Events Coordinator to develop, coordinate, and manage special events for the Parks and Recreation Department. You will design event concepts, manage timelines, budgets, site selection, permits, and vendor contracts, ensuring safe, successful executions.

Key responsibilities include coordinating pre- and post-event activities, liaising with staff, vendors, and the public, handling documentation, and evaluating events to drive improvements.

Qualifications

• Bachelor’s degree in Event Management or related field with 3 years of progressively responsible experience in special events planning.
• Must possess and maintain a valid Georgia driver’s license.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Develop, coordinate, and implement special events for the City; create and develop theme, design and layout of events; schedule events; establish, update and maintain timelines for events; secure event site; layout space; design event flow, crowd layout and control; create program budgets for review; maintain, manage and oversee approved budgets.
• Coordinate pre-event activities; prepare and distribute documentation to departmental staff; provide event information for publication; coordinate third party service contracts including preparing RFPs and RFQs; attend meetings to ensure job responsibilities are delegated; gather and purchase supplies and prizes; obtain licenses and permits; ensure site readiness including safety, electrical, maintenance, and other concerns.
• Coordinate event activities; monitor event activities to ensure safety and smooth operation of event staff and facilities; troubleshoot questions and problems during event; respond to emergencies and injuries; complete and distribute related documentation.
• Coordinate post-event activities; monitor tear down and assess events; prepare reports and recommendations for improvements.
• Ensure adherence to established safety procedures; monitor work environment and safety equipment usage.
• Perform general customer service and administrative duties; greet and assist customers; respond to inquiries and complaints; prepare reports and correspondence.

Skills

Event coordination

Budgeting

Customer service

Communication

Persuasion / influence

Problem solving

Education

Bachelor’s degree in Event Management

Job description

The City of Kennesaw, GA is seeking an experienced Events Coordinator to develop, coordinate, and manage special events for the Parks and Recreation Department. You will design event concepts, manage timelines, budgets, site selection, permits, and vendor contracts, ensuring safe, successful executions.

Key responsibilities include coordinating pre- and post-event activities, liaising with staff, vendors, and the public, handling documentation, and evaluating events to drive improvements.