Special Event Coordinator

SIERTEK LTD; Dayton (OH); Remote; USD 60,000 - 80,000; Full time

Job summary

SierTeK Ltd. is seeking a Special Events Coordinator for a remote position to lead high-profile events. The role entails managing all phases of event lifecycle activities, including logistics, security vetting, and post-event reporting, requiring strong organizational and communication skills.

Qualifications

• Bachelor's degree in Communications, Event Management, or Business Administration.
• 3-5 years of relevant experience in event coordination.

Responsibilities

• Coordinate logistics for technical events, meetings, and conferences.
• Lead event registration, advertising, and manage venues.
• Ensure technical readiness for hybrid/virtual events.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor's in Relevant Field

Job description

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking a SPECIAL EVENTS COORDINATOR to support a REMOTE opportunity.

Position Overview Section

Seeking a Senior Special Event Coordinator to lead the planning, coordination, and execution of high-profile technical and stakeholder engagement events such as workshops, industry days, and the bi-annual AFSIM User Group. The candidate will manage all phases of event lifecycle activities, including logistics, registration, security vetting, virtual/hybrid coordination, and post-event reporting. This role requires strong organizational, communication, and problem-solving skills in a government or defense setting.

Essential Job Functions

• Coordinate logistics for technical events, meetings, and conferences
• Secure venues and manage vendor/supplier requirements (AV, catering, lodging, etc.)
• Lead event registration, advertising, and "landing fee" tracking
• Oversee event security, including clearance and citizenship verification (e.g., JCP)
• Ensure technical readiness and contingency planning for hybrid/virtual events
• Manage live execution and moderation of events
• Handle post-event closeout, including attendee lists, minutes, recordings, and feedback collection
  
  

Qualifications

Minimum Position Requirements

• Bachelors in Relevant Field (i.e., Communications, Event Management, Business Administration)
• 3-5 years of relevant experience
  
  

SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

If you need assistance or accommodation due to a disability, you may contact us at 1+833.743.7835.