Special Events Coordinator

Globe Life Family of Companies; McKinney (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Globe Life is seeking a Special Events Coordinator to plan and execute various events, ensuring smooth operations and effective communication with vendors and internal teams. This remote position offers opportunities for professional growth and a supportive work environment, emphasizing attention to detail and project management skills.

Benefits

Comprehensive health, dental, and vision insurance

Paid holidays and time off

401k and pension plan

Continued education reimbursement

Company-paid counseling services

Discounted Texas Rangers tickets

Qualifications

• 3+ years’ experience in event coordination required.
• Strong project management skills and ability to work independently.
• Excellent communication skills within the travel & event marketing department.

Responsibilities

• Plan and execute Globe Life University events and affiliate events.
• Manage overall program budget and track expenses.
• Utilize Cvent software for event management and communication.

Skills

Project Management

Communication

Attention to Detail

Customer Service

Microsoft Office

Education

Bachelor’s degree

Tools

Cvent

Workfront

Job description

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. Our thriving and dynamic community offers ample room for professional development, increased earning potential, and a secure work environment.

We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Role Overview:

Could you be our next Special Events Coordinator? **** Globe Life is looking for a Special Events Coordinator to join the team!

In this role, you will be responsible for planning and executing Globe Life University events, providing marketing and event support for any and all Globe Life affiliate events including but not limited to submitting requests for event related materials, building and maintaining the event app, pre and post event assistance as needed.

This is a remote / work from home position.

What You Will Do:

• Complete project timeline; establish a workflow schedule with suppliers to facilitate prompt and accurate handling of all program details.
• Utilize Cvent software to manage program from contract turn-over to final bill.
• Manage and negotiate any hotel needs, destination management company (DMC), air and all third-party contracts.
• Coordinate program details and produce a program itinerary/working agenda that outlines all program specifics.
• Manage overall program budget, review and audit all program related billing for accuracy. Track and report expenses; communicate changes on a consistent basis.
• Create and maintain project plans for Home Office events.
• Plan an execute Home Office events and activities.
• Enter Marketing Requests Forms for marketing materials for Events/Conventions based on project plans.
• Maintain projects and deadlines in Workfront.
• Responsible for creating, building, and maintaining the app for each event.
• Attend 2-3 Conventions a year with travel estimated to be 10%.
• Use CVENT to create and send emails, pull attendee lists and reports.
• Create and send surveys via CVENT for each event; Collect results and build reports.
• Organize and send out all Convention invitations.
• Organize and prepare registration packets for all applicable events.
• Collaborate with other departments on project needs and requirements.
• Coordination of internal and external action items on assigned projects.
• Assist with any special events or projects that come up with planning, sourcing, ordering items and executing as needed.

What You Can Bring:

• Bachelor’s degree.
• Strong Microsoft Office skills.
• Excellent communication skills within the travel & event marketing department, external departments and outside vendors.
• 3+ years’ experience in event coordination.
• Onsite meeting execution and ownership.
• Strong project management skills.
• Ability to work with little supervision.
• Attention to detail.
• Ability to work in fast-paced environments.
• Ability to provide quick, thoughtful and constructive solutions.
• Provide a high level of customer service.

Applicable To All Employees of Globe Life Family of Companies:

• Reliable and predictable attendance of your assigned shift.
• Ability to work full time and/or part time based on the position specifications.

How Globe Life Will Support You:

Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don’t just work, but thrive at Globe Life:

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because your well-being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help our employees welcome their new additions.
• Subsidized all-in-one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
• Company-paid counseling for assistance with mental health, stress management, and work-life balance.
• Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career.
• Discounted Texas Rangers tickets for a proud visit to Globe Life Field.

Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.

Required Skills

Required Experience