Special Education Records Specialist

Abby Kelley Foster Charter Public School; Worcester (MA); On-site; USD 27,000 - 44,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

403(b) & Roth403(b) with Match

Stipend for Professional/Personal Dev.

Sick Time & Vacation Days

HRA & FSA

Job summary

Abby Kelley Foster Charter Public School seeks a Special Education Clerk to manage all SPED records, ensure DESE compliance, and support IEP processes. The role requires attention to detail, strong administrative skills, and ability to collaborate with teachers and external agencies.

The position is 10-month, full-time, with a salary range that recognizes experience and district guidelines. Applicants should be prepared to maintain confidentiality and support district record-keeping systems.

Qualifications

• Minimum of three (3) years of Administrative Assistant experience.
• Proficiency in Google Suite, Microsoft Office, and student information systems.
• Familiarity with DESE Special Education Regulations (603 CMR 28.00).
• Detail-oriented with strong record-keeping and organizational skills.

Responsibilities

• Maintain all special education records including IEPs and ETRs.
• Ensure compliance with DESE regulations and timelines.
• Coordinate with teachers, psychologists, and service providers to gather documents.
• Assist in scheduling and preparing for IEP meetings.
• Prepare and issue documentation to parents/guardians and maintain logs.
• Process incoming records and upload to district/DESE databases.
• Request records from external districts and handle outgoing requests within 24 hours.
• Prepare for monthly reviews and DESE audits.
• Organize active and withdrawn student folders and protect confidentiality.
• Provide general office support.

Skills

Google Suite

MS Office

Student databases

Record-keeping

Communication skills

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

DESE Regulations (603 CMR 28.00)

Job description

Abby Kelley Foster Charter Public School seeks a Special Education Clerk to manage all SPED records, ensure DESE compliance, and support IEP processes. The role requires attention to detail, strong administrative skills, and ability to collaborate with teachers and external agencies.

The position is 10-month, full-time, with a salary range that recognizes experience and district guidelines. Applicants should be prepared to maintain confidentiality and support district record-keeping systems.