Special Education Office Assistant - Efficient Support

Region 4 Education Service Center; Houston (TX); On-site; USD 37,000 - 44,000; Full time

Job summary

Region 4 Education Service Center in Houston, TX is seeking an Office Assistant - Special Education to provide secretarial support and maintain an orderly, efficient office environment.

The role requires a high school diploma or GED and at least two years as a secretary, with strong organizational and communication skills. This non-exempt, full-time position offers the department's Special Education services support.

Qualifications

• Basic proficiency with common office software packages.
• Strong organizational and interpersonal communication skills.
• Ability to manage and prioritize multiple tasks.
• Ability to exercise initiative, make decisions, and maintain confidentiality.
• Ability to create reports using tables and graphs.

Responsibilities

• Create and proofread service agreements and accompanying file for ISO forms and accuracy before submitting documents for approval.
• Receive, review, and submit requests from specialists requiring approval, such as and not exclusive to professional development session handouts, printing requests, request for leave, time and effort, and technical assistance.
• Assist specialists with workshops by preparing materials, ensuring correct room arrangements, managing registration, and post work-shop clean-up.
• Answer phone calls from customers regarding services and workshops and relay information to specialists as necessary.
• Assist specialists with travel arrangements.
• Inventory and order supplies as needed for specialists.
• Verify all requisitions, expense forms, direct pays, invoices, purchase orders, and interdepartmental bills have been assigned to the correct budgets and that all necessary paperwork for payment has been included for processing.
• Provide technical assistance and services as specified by any applicable federal grant that funds this position.

Skills

Office software

Organizational skills

Multi-tasking

Discretion

Report creation

Education

High school diploma or GED

Job description

Region 4 Education Service Center in Houston, TX is seeking an Office Assistant - Special Education to provide secretarial support and maintain an orderly, efficient office environment.

The role requires a high school diploma or GED and at least two years as a secretary, with strong organizational and communication skills. This non-exempt, full-time position offers the department's Special Education services support.