Regional RDSPD Administrative Specialist

Young World Physical Education; Houston (TX); On-site; USD 37,064 - 44,441; Full time

Job summary

Region 4 Education Service Center in Houston, TX seeks an Office Assistant for the Regional Day School Program for the Deaf (RDSPD). The role provides secretarial support to the Assistant Director of Special Education and Regional Coordinators.

The position requires a high school diploma, 2+ years as a secretary, and proficiency with standard office software; the work is non-exempt, full-time, with periodic travel within Region 4. Strong organizational skills and discretion are essential.

Qualifications

• High school diploma or GED required.
• Two or more years of experience as a secretary.
• Basic proficiency in office software.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and maintain confidentiality.
• Ability to create reports using tables and graphs.

Responsibilities

• Maintain fiscal and RDSPD operation files and records.
• Collaborate with the Region 4 Business Services to manage funds and reconcile RDSPD accounts.
• Prepare varied typing tasks for forms, curriculum documents, guidelines, and procedures.
• Order, receive and inventory RDSPD supplies, textbooks, equipment.
• Prepare work orders, purchase orders, and billing for purchases and services.
• Review payments related to interpreter and captioning services.
• Register and reimburse staff for workshops, travel, and related expenses.
• Support department secretary to set timelines and prioritize tasks.
• Identify initiatives to improve clerical workflow and efficiency.
• Assist with maintaining a professional office environment.
• Create and proofread service agreements and ISO-related documents.
• Handle requests from leadership requiring approvals (PD materials, printing, leave, etc).
• Assist with workshops by preparing materials and managing logistics.
• Answer calls and relay information to the RDSPD team.
• Assist with travel arrangements and supply orders.
• Verify requisitions, expense forms and invoices are properly budgeted.

Skills

Basic office software

Budgeting for educational programming

Strong organizational skills

Interpersonal communication

Task prioritization

Initiative and confidentiality

Report creation with tables/graphs

Education

High school diploma or GED

Job description

Region 4 Education Service Center in Houston, TX seeks an Office Assistant for the Regional Day School Program for the Deaf (RDSPD). The role provides secretarial support to the Assistant Director of Special Education and Regional Coordinators.

The position requires a high school diploma, 2+ years as a secretary, and proficiency with standard office software; the work is non-exempt, full-time, with periodic travel within Region 4. Strong organizational skills and discretion are essential.