Special Education Billing & Admin Secretary

Robbinsdale Area Schools; New Hope (MN); On-site; USD 35,000 - 42,000; Full time

Job summary

Robbinsdale Area Schools Education Service Center seeks a Special Education Department Secretary to manage Third-Party Billing and Sped Forms. The role requires expertise in MN-ITS, DHS billing, and MA status handling, with ongoing training for staff and providers.

The position is full-time, AFSCME IV, with hourly pay between $25.41 and $30.57 and benefits. Practical duties include system configuration, log maintenance, and monthly reporting.

Qualifications

• Knowledge of special education procedures, IEP requirements, Third-Party Billing, Minnesota Medical Assistance, and applicable DHS billing regulations.
• Proficiency in computer applications, spreadsheets, databases, and electronic recordkeeping systems, including Microsoft Excel, SharePoint, and Schoology.
• High school diploma or equivalent required; relevant postsecondary education, training, or equivalent work experience preferred.

Responsibilities

• Oversee the district's Third-Party Billing Program, maintaining knowledge of special education procedures, applicable billing requirements, and the Minnesota Third-Party Billing system.
• Develop, update, and maintain informational and procedural documents in Schoology.
• Provide training to supervisors and coordinators on general billing requirements, policies, and procedures.
• Train service providers, including speech-language clinicians, occupational therapists, physical therapists, psychologists, and nurses, on Sped Forms.
• Assist with login procedures and provide instruction on entering service logs and evaluation logs.
• Check for excluded providers monthly.
• Meet with buildings on a monthly basis to review billing questions, training and procedures.
• Monitor active and inactive student eligibility monthly through the MN-ITS Eligibility Verification System.
• Monitor SharePoint for statewide private insurance denials.
• Contact MN-ITS/Minnesota Department of Human Services regarding students with questionable MA status, approximately 1020 students per month.
• Submit biweekly billing batches through the DHS MN-ITS system.
• Retrieve biweekly remittance logs from MN-ITS, upload revenue information into Sped Forms, and correct errors for resubmission.
• Complete and submit the Annual Rates Report to MN-ITS each June.
• Collaborate with the DHS contact to correct or adjust inaccurate billing rates.
• Compile supporting documentation for DHS audits.
• Attend annual DHS Third-Party Billing Forums.

Skills

Special Education procedures knowledge

IEP requirements knowledge

Third-Party Billing knowledge

Minnesota Medical Assistance billing

Education

High School Diploma or equivalent

Tools

Microsoft Excel

SharePoint

Schoology

Job description

Robbinsdale Area Schools Education Service Center seeks a Special Education Department Secretary to manage Third-Party Billing and Sped Forms. The role requires expertise in MN-ITS, DHS billing, and MA status handling, with ongoing training for staff and providers.

The position is full-time, AFSCME IV, with hourly pay between $25.41 and $30.57 and benefits. Practical duties include system configuration, log maintenance, and monthly reporting.