Secretary to the Director of Special Education

School District 27J; Brighton (CO); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Benefits

Job summary

School District 27J is seeking a detail-oriented administrative specialist to support the Director of Special Education. You will monitor multiple budgets, process contracts and payments, and handle routine registrar tasks for students in special programs.

The role requires proficient Google Sheets/Excel skills, strong written and verbal communication, and two years of bookkeeping experience. This is an on-site position with full-time hours and benefits in Brighton, Colorado.

Qualifications

• Two years of experience with professional bookkeeping and/or accounting systems.
• Intermediate to advanced skills in Google Suite, with emphasis on Excel/Sheets.
• Strong verbal and written communication skills.

Responsibilities

• Manage budget for multiple funding streams and track expenditures.
• Process contracts and payments for contracted services and staff across agencies.
• Handle mileage, timesheets and P-card statements for special education staff district-wide.
• Registrar for students placed out of district or receiving homebound services.
• Assist Director with calendar, calls, emails and projects; screen correspondence and route to staff.

Skills

Budgeting

Bookkeeping

Communication

Calendar management

Education

High school diploma

Post-secondary courses in office management or business

Tools

Google Sheets

Excel

Job description

DESCRIPTION: Perform administrative and technical activities related to supporting the Director of Special Education. This includes, but is not limited to, monitoring general fund and grants revenues/expenditures, ensuring compliance with internal control procedures of program budgets, assisting with state reporting and compliance assists with the day-to-day support needs as well as managing the calendar appointments.

SALARY: Classified Grade Q, $25.52 per hour to start, depending on recent relevant experience. 8 hours per day / 40 hours per week, Monday through Friday on the 12 month work schedule. Position is eligible for benefits.

Duties And Responsibilities

• Managing budget for 4 funding streams including keeping up to date totals spent and left. Monitor and update TE spreadsheet. Ensure that staff are being paid out of the correct budget codes. Including ensuring alignment with HR, finance and payroll.
• Manage contracts and payment for contracted services and staff 10+ agencies per week.
• Process mileage, timesheets and P-card statements for special education staff across the district.
• Registrar for Students placed out of district or receiving home bound services.
• Assist and support the Director with calendar, monitoring incoming calls, emails and projects. Screen visitors, emails and phone calls to assign to the correct staff.
• Must demonstrate strong verbal and written communication skills. Requires ability to efficiently utilize Google Suite products to organize and complete tasks and projects. Must have Intermediate to advanced knowledge of Google Sheets and Excel.

EDUCATION: High school diploma or equivalent, plus post-secondary courses/area of study in office management, business or related area preferred.

EXPERIENCE: Two (2) years of experience with professional bookkeeping and/or accounting systems. In addition, must have intermediate to advanced skills in Microsoft/Google Suite, with an emphasis on Excel/Sheets.

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