Special Ed Admin & Compliance Coordinator

Allegan Area ESA; Michigan; On-site; USD 32,000 - 45,000; Full time

Job summary

The Allegan Area ESA is seeking a Special Education Administrative Assistant to support the Director of Special Education with meticulous, confidential duties and timely reporting. The role requires strong communication, organization, and multi-tasking skills to handle detailed data, enrollment records, and records requests in a school setting.

Attention to deadlines and confidentiality are essential, with duties spanning logs, correspondence, data submissions to the district/state, and

Qualifications

• High School Diploma required.
• Associate Degree in a related field preferred.
• Excellent communication and public relations skills.
• Experience in working with detailed reports.
• Previous school secretarial experience preferred.
• Ability to multi-task and prioritize tasks.

Responsibilities

• Assures the smooth, efficient and accurate operation of the Special Education Department.
• Adheres to district policies.
• Demonstrates effective interpersonal relationship skills with staff and visitors.
• Maintains confidentiality with ethical behavior expected of professionals.
• Selects appropriate channels for resolving concerns.
• Communicates clearly in writing and verbally.
• Uses email professionally and maintains logs of calls.
• Works with all levels of school personnel and responds to requests promptly.
• Maintains and submits accurate special education data and reports to district/state.
• Processes student enrollment and withdrawal for special education students.
• Requests records for new students and forwards records for withdrawals.
• Maintains permanent long-term record data for special education students.
• Performs confidential file notifications and destruction per policies.
• Demonstrates knowledge of IDEA documentation and reporting requirements.
• Notifies case managers when reports are incomplete or untimely.
• Maintains computerized student management system and confidential files.

Skills

Excellent communication

Public relations skills

Attention to detail

Organization

Multi-tasking

Prioritize tasks

Education

High School Diploma

Associate Degree preferred

Job description

The Allegan Area ESA is seeking a Special Education Administrative Assistant to support the Director of Special Education with meticulous, confidential duties and timely reporting. The role requires strong communication, organization, and multi-tasking skills to handle detailed data, enrollment records, and records requests in a school setting.

Attention to deadlines and confidentiality are essential, with duties spanning logs, correspondence, data submissions to the district/state, and