Special Assistant (Project Analysis, Analyst)

RPMGlobal; Washington, Northern (District of Columbia, KY); Hybrid; USD 95,000 - 111,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Retirement plans

Paid time off

Tuition assistance

Job summary

The MIL Corporation is seeking a Special Assistant (Project Analysis, Analyst) to support a Federal government client in Washington, DC. The position currently requires an on-site schedule with travel up to 10% and duties focused on coordinating taskings, ensuring policy flow, and improving office operations.

Qualifications include 3+ years of experience, strong communication and analytical skills, and a proactive approach.

Qualifications

• 3+ years of professional experience.
• 1-3 years in management consulting or executive assistant roles.
• Strong interpersonal skills with the ability to interact with colleagues and DoS levels.
• Excellent written and verbal communication skills.
• Strong analytical skills for evaluating program operations.
• Proactive problem-solving with sound decision-making.
• Ability to plan, schedule, and conduct projects to improve operations.
• Ability to meet deadlines in a fast-paced environment.
• Forward-looking thinker able to work independently or in a team.
• Good judgment and discretion.

Responsibilities

• Coordinate communications and taskings for CAFS, CGFS, and DoS stakeholders.
• Direct flow of taskers and information between offices and agencies.
• Process clearance requests with Team Leads and Division Chiefs.
• Plan and manage CAFS schedule; coordinate meetings and briefing materials.
• Prioritize conflicting needs and drive tasks to completion under deadlines.
• Support the principal's leadership with proactive, hands-on tasks.
• Monitor internal and external tasks, deadlines, and deliverables with assistants.
• Read memos and determine significance for distribution.
• Ensure timely information flow between CGFS, CAFS, and DoS offices.
• Provide training on office policies and procedures.
• Manage CAFS Time & Attendance submissions biweekly.
• Perform general office management duties.
• Maintain SharePoint and Teams information sites.

Skills

Interpersonal skills

Communication

Analytical skills

Problem solving

Project planning

Deadline oriented

Team player

Judgment & discretion

Experience with government offices

Fast-paced environment

Job description

The MIL Corporation is seeking a Special Assistant (Project Analysis, Analyst) to support a Federal government client in Washington, DC.

This position currently requires an on-site schedule. Schedule is subject to change based on company/contract requirements.

Responsibilities

• Function as a Special Assistant providing coordination, quality control, and process flow management for communications and taskings from and to CAFS and among its constituent divisions.
• Respond to and direct the flow of taskers and information between CGFS, CAFS, and other CA and Department of State stakeholders, as well as other federal agencies, and coordinating, tracking, and contributing to tasks within the office.
• Process incoming clearance requests by coordinating with Team Leads and Division Chiefs to identify equities and task out according to portfolio coverage.
• Plan, coordinate, and ensure CAFS’s schedule is strategically managed and followed; including managing meeting and appointment invitations against recurring meetings; and ensuring required briefing materials, meeting minutes and notes, and other meeting‑related materials are promptly processed.
• Prioritize conflicting needs; handle matters expeditiously and proactively; and follow projects through to successful completion, often with deadline pressures.
• Successfully complete critical tasks with a proactive, hands‑on approach, and support tasks that facilitate the principal’s ability to effectively lead the office.
• Work with CGFS’s Staff Assistants and Executive Assistant to monitor internal and external tasks, deadlines, and deliverables.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Ensure a seamless and timely flow of information, policy guidance, and advice between CGFS, CAFS, and other Department of State Offices and Directorates.
• Provide training and support to CAFS colleagues regarding office policies and procedures.
• Manage and complete the CAFS Time & Attendance submission process on a biweekly basis.
• Perform office management duties as assigned by the CAFS Management team.
• Maintain and update information sharing sites to include SharePoint and Teams.

Travel

Up to 10%

Required Qualifications

• 3+ years of professional experience
• 1-3 years of experience as a management consultant or high-level executive assistant.
• Strong interpersonal skills with a demonstrated ability to interact effectively with colleagues and personnel at various Department levels.
• Expert communication skills with the ability to communicate complex topics effectively and in a clear and concise manner.
• Strong analytical skills, especially toward evaluating efficiency and effectiveness of program operations.
• Demonstrated proactive approach to problem-solving with strong decision‑making capability.
• Ability to plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting.
• Demonstrated ability to achieve high‑performance goals and meet deadlines in a fast‑paced environment.
• Forward‑looking thinker, who actively seeks opportunities and proposes solutions.
• Highly resourceful team‑player, with the ability to also be effective independently.
• Excellent judgment and discretion.

Desired Qualifications

• Previous experience with or knowledge of Department of State operations, especially Consular Affairs.
• Previous experience with a federal agency's document clearance process.

Compensation

For this position, the projected compensation range is $95,000 - $111,000 per year. This estimate represents the typical salary range and is just one part of MIL’s complete compensation package. Final salary for this position is determined based on factors such as individual qualifications, education, experience, and contractual limitations.

• health, life, disability, and retirement plans, as well as paid time off, opportunities for professional growth and tuition assistance
• Additional benefits and incentives may also apply, which will be communicated during the hiring process.

Why MIL?

The MIL Corporation (MIL) is a dynamic workforce of industry professionals who deliver world‑class solutions in cyber, engineering, financial management, and information technology – and we are looking for candidates like you! MIL offers opportunities for professionals at all stages of their careers, from early‑career candidates to experienced industry professionals. We are known for a collaborative, people‑first culture where employees are supported, valued, and encouraged to grow. This commitment to our people and our work is reflected in the industry and workplace awards MIL has received over the years.

• 2017 - 2025 Top Workplaces Award, Greater Washington Area (The Washington Post)
• 2018 - 2025 Certified Great Workplace, Great Place to Work®
• 2021 - 2025, Best Workplaces in Consulting & Professional Services™
• 2021 Fortune Best Workplaces for Millennials™
• 2018 Fortune, Great Place to Work: Best Place to Work for Diversity
• 2017, 2020 - 2025 Top Workplace Award, South Carolina (Greenville Business Magazine, Columbia Business Monthly, and Charleston Business Magazine)
• 2025 Corporate Partnership Award, Association of Fundraising Professionals, Maryland Chapter
• 2024 Patriot Award, Employer Support of the Guard and Reserve (ESGR), Department of Defence
• 2022 Freedom Award, Employer Support of the Guard and Reserve (ESGR), Department of Defence
• 2018, Above & Beyond Award, Employer Support of the Guard and Reserve (ESGR), Department of Defence

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.