Special Assistant

Akima, LLC; Washington (District of Columbia); On-site; USD 57,000 - 81,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Job summary

Tuvli, an Akima company, is seeking a Special Assistant to support our DoS client in Washington, DC. The role focuses on coordinating policy analysis, preparing briefing materials, and ensuring compliance with agency standards.

Responsibilities include interfacing with SA-CI and OCS leadership, developing reports, memoranda, and testimony, and managing calendars and travel arrangements in a high-paced government environment. Active SECRET clearance is required.

Qualifications

• Bachelor’s degree and 3–5 years of administrative or management support experience.
• Proficiency in Microsoft Office (SharePoint, Excel, Word, PowerPoint, Teams, Access, etc.).
• Excellent organizational, communication, and writing skills, including timely and accurate responses.

Responsibilities

• Review taskings and briefing materials for policy guidance, style, and clarity.
• Coordinate analysis and assessment of policy impacts with SA-CI and OCS leadership.
• Prepare reports, position papers, briefings, memos, and testimony for senior officials.
• Provide analysis and support to SA-CI and OCS leadership, facilitating high-profile issue resolution.
• Assist leadership in preparing for meetings, including identifying sensitive issues.
• Ensure timely action on items by reviewing materials and signaling significant issues.
• Manage policy clearance processes and track documents across bureaus and interagency.

Skills

Organizational skills

Written communication

Interpersonal skills

Deadline management

Problem solving

Customer service

Policy analysis

Education

Bachelor’s degree

Tools

Microsoft Office

SharePoint

Excel

Word

PowerPoint

Teams

Access

Job description

Tuvli, an Akima company, is hiring for a Special Assistant to support our DoS client located in Washington, DC.

Responsibilities

• Review taskings, requests for information, and briefing materials for compliance with policy guidance, style, and clarity.
• Coordinate Special Advisor for Children’s Issues (SA-CI) and Directorate of Overseas Citizen Services (OCS) analysis and assessment of the impact of policies, regulations, and legislation proposed by interagency partners.
• Coordinate the preparation of reports, position papers, briefings, action memoranda, Congressional testimony, talking points, and Q&A for SA-CI, Department principals and OCS leadership.
• Provide analysis and support to the SA-CI and OCS leadership, facilitating communication and recommending solutions to high-profile program and policy issues.
• Assist SA-CI and OCS leadership in preparation for public, bilateral, and multilateral meetings, including identifying and resolving sensitive or emerging issues.
• Ensure timely action on items from the CA Front Office by reviewing materials, recommending changes, and alerting leadership to significant issues requiring immediate attention.
• Manage SA-CI policy clearance process and track policy documents across bureaus and the interagency, collaborating with staff to track and monitor substantive policy papers, internal tasks, deadlines, and deliverables.
• Prepare and finalize all forms of correspondence, including cables, memoranda, letters, and briefing papers, in accordance with CA and Department of State writing standards.
• Review and update SA-CI manuals and procedures, exercise independent judgment in interpreting guidelines to improve efficiency, and analyze incoming correspondence to determine significance and distribution.
• Receive and screen telephone calls and visitors; follow up to ensure necessary action is initiated and subsequently Review taskings, requests for information, and briefing materials for compliance with policy guidance, style, and clarity.
• Assist with prepping conference rooms before and after social events and official events during the workday.
• Assist with setting up conference calls, coordinating with IT personnel to set up conferences requiring IT support.
• Make travel arrangements for SA-CI, including vouchers, post-travel.
• Handle SA-CI’s schedule and other principals as requested.
• Brief SA-CI for appointments by providing relevant context and background information.
• Record and distribute minutes from meetings.
• Maintain an organized and professional work area, following COR guidance.
• Adhere to standards for conduct, internal controls, the Privacy Act, and the safeguarding of Personally Identifiable Information (PII).
• Maintain organized filing systems for paper and electronic documents in compliance with Department of State record retention policies.
• Prepare documents using Microsoft Office software, including Word, PowerPoint, Publisher, Excel, and SharePoint.
• Perform other duties as assigned by the immediate Government manager.
• work to ensure that such action is completed as quickly as possible, as applicable and appropriate.
• Assist with prepping conference rooms before and after social events and official events during the workday.
• Perform other duties as assigned by the immediate Government manager.

Qualifications

• Active SECRET clearance.
• Bachelor’s degree and three to five years of proven experience in administrative or management support.
• Proficiency in Microsoft Office software (SharePoint, Excel, Word, PowerPoint, Teams, Access, etc.).
• Excellent organizational, communication, and writing skills, including timely and accurate responses and proper citation of policy and procedures.
• Strong customer service skills, including needs assessment, meeting quality standards, and ongoing evaluation of customer satisfaction.
• Ability to use qualitative and quantitative methods to analyze and improve program effectiveness.
• Ability to manage multiple deadlines and reprioritize as needed in a fast-paced environment.
• Effective interpersonal skills, with experience interacting with personnel at all levels.
• Demonstrated proactive approach to problem-solving and decision-making.
• Ability to plan, draft, and implement projects to improve work operations.
• Ability to maintain strict confidentiality.
• Specialized Experience:
  • Experience communicating with senior government officials.
  • Experience analyzing and assessing the impact of policies, regulations, and legislation.
  • Experience drafting, planning, coordinating, and advising on policy matters.
  • Experience with international travel arrangements, preferably E2.
  • Knowledge of foreign policy and international affairs.

Job ID

2026-27277

Work Type

On-Site

Pay Range

$50.00

Health & Welfare

$4.93

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description

Work Where it Matters

Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.

As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.