Special Assistant

DNI (Delaware Nation Industries); Washington (District of Columbia); On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

Medical premiums coverage

Vision insurance

Dental insurance

401K matching

Disability insurance

Education reimbursement

Parking and transit benefits

Job summary

DNI (Delaware Nation Industries) seeks an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary for Preservation and Global Platforms. The role handles scheduling, memo drafting, tasker coordination, travel, budget, and project management, with duties across the Front Office and related offices.

Exceptional writing, organization, and multitasking are essential in a high-security environment.

Qualifications

• Must have an active Secret clearance.
• Bachelor's degree required.
• Experience with providing support directly to high level executives, including the Deputy Assistant Secretary level and above
• Possess critical thinking and decision-making skills.
• Ability to analyze and properly address, resolve and/or take appropriate next steps on issues, questions and situations, especially problematic ones, to best support the Front Office.
• Experience arranging and coordinating meetings and travel for high-ranking government officials or top-level business executives
• Experience maintaining calendars and schedules for senior officials
• Outstanding written and oral communications skills
• Excellent organizational and follow-up skills
• Ability to multitask in a fast-paced, high-volume work environment
• Solid Microsoft Outlook, Excel, Word, and PowerPoint skills
• Experience with social media forums and the ability to learn online collaborative tools
• Excellent customer service skills
• 3-5 years of professional experience is required

Responsibilities

• Provide administrative support to Deputy Assistant Secretary and Front Office as Senior Executive Administrative Assistant.
• Manage daily scheduling, draft memos, coordinate taskers, and handle travel, budget, and project management.
• Coordinate meetings and travel for high-ranking officials and senior executives.
• Prepare senior principals for meetings, engagements, and events.
• Support Acting Principal Deputy Assistant Secretary as needed.
• Maintain calendars and schedules for senior officials.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Microsoft Office

Outlook

Excel

Word

PowerPoint

Social media tools

Collaboration tools

Customer service

Education

Bachelor's degree

Master's degree valued

Tools

MS Office

Job description

The Bureau of Education and Cultural Affairs (ECA) requires an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary of State for Preservation and Global Platforms. Support includes, but is not limited to, all functional roles of an Administrative Assistant, from daily scheduling, drafting memos, coordinating taskers, to travel, budget, and project management, as well as other functions that directly assist the Deputy Assistant Secretary for Preservation and Global Platforms, as well as the offices under the ECA Deputy Assistant Secretary for Preservation and Global Platforms. Support to the Principal Deputy Assistant Secretary, the Assistant Secretary, and others in the ECA Front Office will also be required. Note that the Deputy Assistant Secretary of State for Preservation and Global Platforms may also occasionally serve as the Acting Principal Deputy Assistant Secretary. Exceptional critical thinking, writing and organizational skills is required, as well as the ability to prepare senior principals for a vast array of meetings, engagements, and events.

Requirements

• Must have an active Secret clearance
• Bachelor's degree required. Master's degree valued
• Experience with providing support directly to high level executives, including the Deputy Assistant Secretary level and above
• Possess critical thinking and decision-making skills.
• Ability to analyze and properly address, resolve and/or take appropriate next steps on issues, questions and situations, especially problematic ones, to best support the Front Office. This can include questions and issues regarding Front Office and/or Bureau processes and procedures.
• Experience arranging and coordinating meetings and travel for high-ranking government officials or top-level business executives
• Experience maintaining calendars and schedules for senior officials
• Outstanding written and oral communications skills
• Excellent organizational and follow-up skills
• Ability to multitask in a fast-paced, high-volume work environment
• Solid Microsoft Outlook, Excel, Word, and PowerPoint skills
• Experience with social media forums and the ability to learn online collaborative tools
• Excellent customer service skills
• 3-5 years of professional experience is required

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation: $95,000-$100,000

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans