Special Assistant

General Dynamics IT; United States; Remote; USD 62,000 - 83,000; Full time

Benefits offered by this job

401K with company match

Paid time off

Healthcare options

Job summary

General Dynamics IT is seeking a Special Assistant to support a federal division that reviews incident reports and coordinates with government stakeholders. The role assists division directors and federal supervisors with daily operations and special projects.

Responsibilities include tracking action items, coordinating internal deadlines, analyzing division trends, and maintaining documentation across records and templates.

Qualifications

• Requires a BA/BS degree in a related discipline and at least three years of relevant experience.
• Excellent organizational skills and attention to detail.
• Experience with Microsoft Office suite, including Outlook and Excel.
• Excellent written and verbal communication skills.
• Experience providing administrative, operational, or programmatic support in a fast-paced environment.
• Experience working with immigrant or refugee populations and anti-trafficking programs preferred.

Responsibilities

• Support the implementation of new initiatives and special projects.
• Provide project support for system processes, policy updates, and program improvement initiatives.
• Track action items from meetings and assist division leadership with follow-up and documentation.
• Provide support as needed for ongoing engagements and interactions that involve external divisions and other stakeholders.
• Track changes in policies, guidance, and procedures and communicate updates to division stakeholders to promote alignment.
• Serve as the central point for coordinating internal deadlines and reminders.
• Track and maintain streamlined communications, tasking, and priorities across the division.
• Develop and implement systems that promote coordination and communication within the division and with external stakeholders.
• Compile and analyze division trends and operational metrics to identify gaps and opportunities for improvement.
• Develop, compile, review, and edit periodic and ad-hoc reports.
• Maintain division records, shared drives, templates, SOPs, and other documentation to ensure information is current and accessible.
• Provide general administrative support as requested.
• Other duties as assigned.

Skills

Communication

Microsoft Office

Project Management

Education

BA/BS degree in related discipline

Job description

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

MBI (T2)

Job Family:

Functional Experts

Job Qualifications:

• Skills: Communication, Microsoft Office, Project Management
• Certifications: None
• Experience: 3 + years of related experience
• US Citizenship Required: No

Job Description:

The Special Assistant (SA) will provide support to a federal division responsible for reviewing and tracking incident reports and notifying government stakeholders. The SA supports by assisting division directors and federal supervisors with daily operations and special projects. The SA provides analytical and coordinative services to the Division Chief and staff, assures coordination of management initiatives, special projects, and daily activities for field operations.

Position Duties :

Project Support :

• Support the implementation of new initiatives and special projects.
• Provide project support for system processes, policy updates, and program improvement initiatives.
• Track action items from meetings and assist division leadership with follow-up and documentation.
• Provide support as needed for ongoing engagements and interactions that involve external divisions and other stakeholders.

Workflow and Communications Support:

• Track changes in policies, guidance, and operational procedures and communicate updates to division stakeholders to promote alignment.
• Serve as the central point for coordinating internal deadlines and reminders.
• Track and maintain streamlined communications, tasking, and priorities across the division.
• Develop and implement systems that promote coordination and communication within the division and with external stakeholders.

Analytical and Reporting Support:

• Compile and analyze division trends and operational metrics to identify gaps, bottlenecks, and opportunities for improvement.
• Develop, compile, review, and edit periodic and ad-hoc reports.

Records Management, Operational, and Administrative Support:

• Maintain division records, shared drives, templates, SOPs, and other documentation to ensure information is current and accessible.
• Provides general administrative support as requested.
• Other duties as assigned.

Qualifications:

• Requires a BA/BS degree in a related discipline and at least three years of relevant experience.
• Excellent organizational skills and attention to detail.
• Experience with Microsoft Office suite, including Outlook and Excel.
• Excellent written and verbal communication skills.
• Experience providing administrative, operational, or programmatic support in a fast-paced environment.
• Experience working with immigrant or refugee populations and anti-trafficking programs preferred.

Additional Requirements:

• This position requires an existing MBI T2 Public Trust or the ability to obtain one.
• This position is 100% remote.

GDIT IS YOUR PLACE

At GDIT, the mission is our purpose, and our people are at the center of everything we do.

Growth: AI-powered career tool that identifies career steps and learning opportunities.

Support: An internal mobility team focused on helping you achieve your career goals.

Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off.

Community: Award-winning culture of innovation and a military-friendly workplace.

OWN YOUR OPPORTUNITY

Explore a career at GDIT and you'll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.

Salary

The likely salary range for this position is $61,625 - $83,375. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Remote

Work Location:

Any Location / Remote

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee's date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings