Speaker Coordinator

S&P Global; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

S&P Global Energy is seeking a Speaker Coordinator for CERAWeek, the global energy conference. You will oversee the speaker journey from invitation through on-site readiness, ensuring data accuracy and a smooth process for all participants.

The role focuses on onboarding, registration, and reporting, with opportunities to drive efficiencies through automation and AI, while aligning with brand standards and data governance.

Qualifications

• Bachelor's degree in a relevant field.
• Fluency in Microsoft Office Suite.
• Strong organizational and time-management skills; ability to track multiple tasks and ensure follow-up.
• Excellent communication and collaboration abilities.

Responsibilities

• Manage the End-to-End Speaker Lifecycle: oversee speaker journey from identification to invitation, onboarding, and registration; verify speaker information and track statuses.
• Ensure Data Integrity and Quality Control: maintain authoritative speaker records across platforms; resolve data conflicts and duplicates.
• Facilitate Speaker Onboarding and Website Publication: publish accepted speakers live on site with data completeness.
• Coordinate Speaker Registration and Logistics: manage speaker registration emails, monitor completion, and hotel allocations.
• Generate Critical Reports and Communications: produce tailored reports for Marketing, Partners, VIP, Leadership; extract data to inform decisions.
• Drive Process Improvement and Automation: identify and implement process efficiencies and AI opportunities within speaker management workflows.

Skills

Fluent communication

Organizational skills

MS Office proficiency

Education

Bachelor's degree in Business, Event Management, Communications, International Relations, or similar

Tools

Airtable

Job description

About the Role

Grade Level (for internal use): 09

The Speaker Coordinator role is central to the successful execution of CERAWeek, a world-class event that convenes global energy executives, policymakers, and thought leaders. This position ensures the seamless journey of all speakers, from initial identification and invitation through their on-site readiness, safeguarding brand reputation and data integrity across all stages of the event lifecycle.

The Team

CERAWeek by S&P Global - the Global annual energy conference in Houston, Texas (www.ceraweek.com) - brings together global leaders to advance new ideas, insight and solutions to the biggest challenges facing the future of energy, the environment, and climate. CERAWeek is widely considered to be the most prestigious annual gathering of CEOs and Ministers from global energy and utilities, as well as automotive, manufacturing, policy and financial communities, along with a growing presence of tech. It has been described by the Financial Times as the 'the Davos of energy,' and by Politico as the "industry's Super Bowl." CNBC called it "the world's preeminent energy conference." CERAWeek was rated one of the top five overall "corporate leader" conferences in the world.

Responsibilities and Impact

• Manage the End-to-End Speaker Lifecycle: Oversee the comprehensive speaker journey from initial identification and invitation to acceptance, onboarding, and registration, ensuring a smooth and accurate process for all participants. This includes verifying speaker information, preparing invitation letters, and tracking statuses across systems.
• Ensure Data Integrity and Quality Control: Maintain authoritative speaker records across all platforms, proactively identifying and resolving data conflicts, duplicate records, and inconsistencies.
• Facilitate Speaker Onboarding and Website Publication: Make accepted speakers "live on site", balancing speed with data completeness.
• Coordinate Speaker Registration and Logistics: Administer speaker registration processes, including triggering registration emails, monitoring completion, and managing hotel allocations.
• Generate Critical Reports and Communications: Produce tailored speaker reports for various stakeholders (e.g., Marketing, Partners, VIP, Leadership), extracting essential data from master lists to inform strategic decisions and external communications.
• Drive Process Improvement and Automation Initiatives: Actively contribute to identifying and implementing process efficiencies, automation, and AI opportunities within speaker management workflows.

Compensation/Benefits Information

Final base salary for this role will be based on the individual's geographic location, as well as experience level, skill set, training, licenses and certifications.

In addition to base compensation, this role is eligible for an annual incentive plan. This role is not eligible for additional compensation such as an annual incentive bonus or sales commission plan.

This role is eligible to receive additional S&P Global benefits.

What We're Looking For

Basic Required Qualifications

• Bachelor's degree in a relevant field (e.g., Business, Event Management, Communications, International Relations, Information Management, or similar).
• Fluency in Microsoft Office Suite.
• Strong organizational and time-management skills; ability to track multiple tasks and ensure follow-up.
• Excellent communication and collaboration abilities undefined.

Additional Preferred Qualifications

• Experience with Airtable or similar database management tools for historical tracking, pipeline management, and workflow automation.
• Demonstrated interest or experience in leveraging AI and automation technologies to streamline repetitive tasks and improve operational efficiency.
• Ability to contribute to and refine Standard Operating Procedures (SOPs) and workflow documentation, turning implicit knowledge into clear, structured processes.
• Analytical mindset for identifying patterns and process bottlenecks; collaborative spirit for working across diverse teams and managing inter-dependencies; a strong sense of ownership and accountability for critical data and processes undefined.

About S&P Global Energy

At S&P Global Energy, our comprehensive view of global energy and commodities markets enables our customers to make superior decisions and create long-term, sustainable value. Our four core capabilities are: Platts for news and pricing; CERA for research and advisory; Horizons for energy expansion and sustainability solutions; and Events for industry collaboration.

S&P Global Energy is a division of S&P Global (NYSE: SPGI). S&P Global enables businesses, governments, and individuals with trusted data, expertise, and technology to make decisions with conviction. We are Advancing Essential Intelligence through world-leading benchmarks, data, and insights that customers ne