Sparing Coordinator

Delphi Technologies; Washington (District of Columbia); On-site; USD 62,000 - 78,000; Full time

Job summary

Hui Huliau is seeking a Sparing Coordinator to support inventory and sparing operations under the Inventory and Sparing Lead. Responsibilities include real‑time stock tracking, reporting, and assisting with inspections and deployments of IT equipment.

The role requires a BA/BS with 3+ years or an MA with 1+ year of experience, strong organizational and communication skills, and proficiency with Excel and asset management systems.

Qualifications

• Bachelor of Arts/Science with 3+ years experience OR Master with 1+ year experience.
• Strong knowledge of inventory management and IT asset lifecycle.

Responsibilities

• Maintain accurate inventory records in government-approved inventory systems.
• Perform data entry and updates to reflect real-time stock levels and shipping status.
• Produce bi-weekly and ad hoc inventory reports; participate in annual physical inventory.
• Assist Government inspections and inventory requests; resolve discrepancies.
• Manage spare equipment inventory (desktops, laptops, monitors, drives, power, keyboards).
• Coordinate with logistics, procurement, service desk, and deployment teams for replacements and deployment.

Skills

Inventory mgmt

Spares coordination

IT asset lifecycle

Excel

Communication

Problem solving

Cross-functional teamwork

Education

BA/BS degree + 3+ years

MS +1+ year

Tools

Inventory software

IT asset mgmt systems

Job description

About the Organization
Hui Huliau is a nonprofit Native Hawaiian Organization (NHO) and community service organization whose business activities principally benefit Native Hawaiians. As an NHO we operate under U. S. Small Business Administration (SBA) regulations and own small businesses that participate in the SBA 8(a) Business Development Program for minority owned companies. Our small businesses provide a variety of contracted services to the U. S. Military, U. S. Civilian agencies, and commercial customers at locations worldwide.
Profits from Hui Huliau's for-profit subsidiaries help sustain important education, social, economic, and cultural preservation programs that serve Native Hawaiians in the Waianae community. The Waianae Coast on the western side of the island of Oahu has the highest per capita percentage of Native Hawaiians in the world and the highest poverty and unemployment rate in the State of Hawaii.
Our mission to strengthen our communities, make a positive impact on the lives we touch, and provide a brighter future for the Native Hawaiian people through education, economic opportunities, and the preservation of the Hawaiian language and culture. Hui Huliau employees help us achieve this mission by providing outstanding service to our customers.

Shift First

Description

AC4S LLC is currently seeking a Sparing Coordinator who Supports inventory and sparing operations under the direction of the Inventory and Sparing Lead, maintaining accurate and current records within the Government-approved COTS inventory management system. Performs data entry and updates to ensure real-time inventory levels and shipping status remain current and accessible to GTMs. Assists production of bi-weekly and ad hoc inventory reports and participates in the annual physical inventory, documenting discrepancies for Lead review and resolution. Supports scheduled and ad hoc Government inspections and inventory requests. Maintains spare equipment and components inventory including desktops, laptops, monitors, hard disks, power supplies, mice, and keyboards, restocking quantities to meet established SLA thresholds. Configures and stages replacement hardware for deployment based on service desk request priority and tracks items sent for manufacturer repair, notifying the Inventory and Sparing Lead of delays affecting SLA compliance or COOP readiness.

Experience and Skills:

Bachelor of Arts/Bachelor of Science degree with 3+ years of experience; OR Master of Arts/Master of Science degree with 1+ years of experience

• Strong knowledge of inventory management, spare parts coordination, and IT asset lifecycle management.
• Experience maintaining accurate inventory records using enterprise inventory or asset management systems.
• Ability to monitor inventory levels, replenish stock, and maintain appropriate spare equipment levels to meet established service level agreements (SLAs).
• Experience receiving, storing, staging, issuing, and tracking IT equipment and components, including desktops, laptops, monitors, hard drives, power supplies, keyboards, and peripherals.
• Knowledge of warehouse operations, shipping and receiving, material handling, and inventory control best practices.
• Experience performing physical inventories, cycle counts, inventory reconciliations, and discrepancy resolution.
• Ability to prepare inventory reports, maintain asset documentation, and ensure data accuracy within inventory management systems.
• Experience coordinating with logistics, procurement, service desk, and deployment teams to support hardware replacement and deployment activities.
• Knowledge of configuration management, asset accountability, and Government property management procedures.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience using inventory management, warehouse management, or IT asset management systems.
• Excellent verbal and written communication skills with the ability to coordinate effectively across multiple functional teams.
• Ability to prioritize competing requirements while maintaining inventory accuracy and operational readiness.
• Commitment to quality assurance, customer service, and continuous process improvement.

Physical Requirements

• Footwear: Steel-toe boots or steel-toe protective shoes are required at all times while performing warehouse duties or handling IT equipment.
• Lifting and Carrying: Ability to lift, carry, and move IT equipment and boxed assets weighing a minimum of 40 pounds. Occasional lifting of items above this weight may be required with proper team-lift procedures.
• Standing and Walking: Ability to stand and walk for extended periods throughout the workday, including walking between storage areas, staging zones, and inventory stations.
• Bending, Stooping, and Reaching: Regular bending, kneeling, stooping, and reaching to access shelves, pallet racks, and inventory locations.
• Pushing and Pulling: Ability to push or pull carts, pallet jacks, or other equipment used to transport IT assets within the warehouse environment.
• Manual Dexterity: Sufficient hand and finger dexterity to safely unbox, label, scan, connect, and prepare IT hardware and accessories.
• Environmental Conditions: Ability to work in a warehouse setting with variable temperatures, concrete flooring, and active movement of equipment and personnel. May require use of basic PPE such as gloves or safety glasses depending on task.
• Equipment Operation (if applicable): Ability to safely operate non-powered material handling equipment (e.g., carts, dollies, pallet jacks). No forklift operation is assumed unless separately certified and required.

Hui Huliau and its subsidiaries are participants of E-Verify.

Hui Huliau and its subsidiaries are drug free workplaces.

Full-Time/Part-Time Full-Time

Position Sparing Coordinator

Position Requirements

Please see the above job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Salary $61,591K - $78,212K

Direct Contract/Indirect Department

Division Advanced C4 Solutions Inc.

Number of Openings 2

Number Filled 0

Exempt/Non-Exempt Non-Exempt

Hiring Manager(s) Judge Ashmore