Spanish Speaking Medical Receptionist

Society for Conservation Biology; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading non-profit organization in Playa Vista, Los Angeles is seeking a Temporary Executive Assistant to provide vital support to consulting executives. This role involves comprehensive administrative tasks including scheduling, event planning, and financial reporting. The ideal candidate will have significant experience and proficiency in Microsoft Office, particularly PowerPoint and Excel, alongside excellent organizational and communication skills. This temporary position is expected to last until the end of December.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or similar role.
• Proven event planning and coordination skills.

Responsibilities

• Provide comprehensive administrative support to consulting executives.
• Plan and coordinate events, including logistics and vendor negotiations.
• Manage data analysis in Excel to support decision-making.

Skills

Organizational Skills

Communication Skills

Problem Solving

Attention to Detail

Education

Bachelor’s degree in Business Administration

Hospitality Management

Tools

Microsoft Office

PowerPoint

Excel

Job description

Job Title: Temporary Executive Assistant

Location: Playa Vista, Los Angeles

Sector: Consultancy/Private Sector

Field: Conservation Science

Discipline: Genetics

Employment Type: Full-time, Temporary (until end of December)

About the Role

We are seeking a highly organized Executive Assistant to support our consulting executives at a growing non-profit focused on community assistance in Los Angeles. This is a temporary position starting ASAP.

Responsibilities

1. Provide comprehensive administrative support, including managing schedules, meetings, reports, and correspondence.
2. Plan and coordinate events such as meetings, workshops, and conferences, including logistics and vendor negotiations.
3. Prepare and edit presentations using PowerPoint.
4. Manage data analysis in Excel to support decision-making.
5. Coordinate travel arrangements for staff and executives.
6. Assist with budgeting, invoicing, and financial reports.
7. Maintain confidentiality in all interactions.
8. Perform additional duties as needed to ensure team efficiency.

Qualifications

• Minimum 5 years of experience as an Executive Assistant, Events Coordinator, or similar role.
• Proven event planning and coordination skills.
• Advanced proficiency in Microsoft Office, especially PowerPoint and Excel.
• Excellent organizational and communication skills.
• Attention to detail and problem-solving abilities.
• Discretion handling confidential information.
• Bachelor’s degree in Business Administration, Hospitality Management, or related field preferred.