Spanish River Christian School - School Accounts Manager

Spanish River Church, Counseling Center, and Church Planting; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Spanish River Church, Counseling Center, and Church Planting is seeking a School Accounts Manager in Boca Raton, FL to oversee accounts payable/receivable, tuition payments, donations, and fundraising funds. This exempt, full-time role reports to the Head of School and School Operations Director and supervises the accounting staff while supporting the online enrollment process and FACTS Family Portal.

The ideal candidate has significant bookkeeping experience, solid accounting knowledge, and

Qualifications

• Significant bookkeeping experience.
• Accounting knowledge.
• Competent in Microsoft Office, Google Drive, accounting systems incl. FACTS.
• Ability to manage others.
• Discretion with confidential matters.
• Sound judgement in job-related decision-making.
• Multi-tasking abilities.

Responsibilities

• Bookkeeping: Manage accounts payable, verify invoices, code and process payments, and supervise AP staff.
• Cash receipts: Oversee deposits and online payments via FACTS, Stripe, Step Up, and office funds.
• Monthly billing: Coordinate billing for programs and camps in FACTS Management; supervise billing staff.
• FACTS Management: Maintain SIS records, guide staff and families on FACTS usage, enrollments, and annual changes.
• Maintain ledger analyses and generate reports for decisions.
• Maintain files of invoices, purchase orders, and contracts; ensure receipts are submitted.
• Support budgets and finance-related matters with School Operations Director.
• Coordinate scholarship payments with families and fundraising with Communications Director.
• Provide general support to Welcome Center staff.

Skills

Bookkeeping

Accounting knowledge

MS Office

Google Drive

FACTS experience

Staff supervision

Tools

Microsoft Office

Google Drive

FACTS Management

Student Information System (SIS)

Job description

The School Accounts Manager is responsible for managing the school’s accounts payable, accounts receivable, tuition and fees payments, donations and fundraising monies. The School Accounts Manager is the point of contact for the school’s new and enrolled families with regard to the online enrollment process, the FACTS Family Portal, payments and withdrawals. This role oversees the school’s accounting assistant and billing assistants and provides advice/support for Step Up. This role also provides support to the School Operations Director and its Leadership Team as needed. This is a full time, exempt position.

REPORTS TO

Head of School, School Operations Director

QUALIFICATIONS REQUIRED

• Significant bookkeeping experience
• Accounting knowledge
• Competent in Microsoft Office, Google Drive, accounting systems and preferred Student Information System experience in FACTS
• Ability to manage others
• Ability to use discretion in confidential matters
• Exercise sound judgement with job-related decision-making
• Multi-task

RESPONSIBILITIES

1. 1. Bookkeeping
   • a. Accounts Payable: Provide direction to staff with regard to submitting receipts and invoices, as well as set and enforce accounting deadlines. Verify prices and invoice amounts (via purchase orders) and code invoices, credit card receipts and check requests, obtain signature approvals, copy and send to SRC accounting. Keep ledgers of key accounts. Understand and use Shelby accounting system. Maintain excel list and binder of all COI and WC needed for payables. Oversee and provide direction to accounts payable assistant.
   • b. Cash Receipts:Coordinate procedures with departments/programs receiving monies for deposit, verify, copy and transmit deposits to SRC accounting. Manage incoming funds from the school’s families on FACTS, stripe, Step Up and office fund and report coding to SRC accounting. Use discretion for families’ payment schedules and any late payment requests.
   • c. Monthly Billing: Assess charges; coordinate and input billing from early bird, after-school care programs, extended day preschool, athletics, music lessons, tutoring, class field trips and miscellaneous billings as needed into FACTS Management. Manage and providedirection to Early Bird/aftercare billing assistant. Likewise, provide direction to SOAR summer camp Administrative Assistant with respect to billing for summer camp aftercare, as well as submission of receipts and invoices for any summer camp expenses.
2. 2. FACTS Management: Maintain school’s database software program.
   • a. SIS (student information system): Primary point of contact for staff and families on the FACTS management system. Provides instructions and guidance to staff and families as needed. Supervise the Registrar in setting up online applications and enrollment packets and any of the necessary annual changes each year. Sync all enrollment packets and progress students to next school year grades. Maintain enrollment application records for all new students, withdrawals and denied students. Maintain FACTS class list book.
   • b. Financial FACTS: Verify accuracy, apply all discounts and finalize parent’s accounts. Manage parent’s accounts monthly for delinquent accounts. Bill yearly student and family fees. Monthly billing as stated above. Generate financial reports on student account activity, identifying trends and providing data to school administration for decision-making.
3. 3. Maintain ledger analyses of fund income and expense accounts by event and report any necessary transfers to SRC accounting. Generate financial reports to identify trends and provide data to the School Operations Director for decision-making.
4. 4. Maintain files of paid invoices, check requests, purchase orders, tuition, deposits, and annual service contracts, as well as maintain credit card log for all school credit cards and ensure that all receipts are submitted.
5. 5. Provide support to the School Operations Director on budgets and any other finance related matters by monitoring budgets, providing advice.
6. 6. Coordinate and reference with the school administration with regard to families who have been awarded scholarships and scholarship payments.
7. 7. Fundraising – work cooperatively with the Communications Director on the financial aspect of fundraising efforts.
8. 8. Provide general support to Welcome Center Office staff, as part of the Office Team, if needed.

** Spanish River Church, Spanish River Christian School, Spanish River Counseling Center is a Drug-Free Workplace. We participate in E-Verify **

Spanish River Christian School screens all employees using the clearinghouse: https://info.flclearinghouse.com/