Space Utilization and Planning Analyst

University of Utah; Campus (IL); On-site; USD 90,000 - 115,000; Full time

Job summary

The Space Utilization and Planning Analyst III/IV at the University of Utah administers the Archibus platform to support institutional space planning, facilities management, and strategic decision‑making. You will ensure accuracy of space inventory, occupancy records, and related data across campus.

You will develop reports and dashboards using AutoCAD, Archibus, GIS, SQL, Power BI, and Tableau, collaborating with Academic Affairs, Facilities, IT, and other stakeholders to guide capital planning

Qualifications

• Equivalency: 1 year of higher education can substitute for 1 year of related work experience.
• Space Utilization Analyst III: bachelor’s + 6 years or master’s + 4 years of related work.
• Space Utilization Analyst IV: bachelor’s + 8 years or master’s + 6 years of related work.
• Preferences include Archibus administration, space planning, and data governance.
• Proficiency with SQL, Power BI, Tableau, AutoCAD, Revit, BIM or GIS.

Responsibilities

• Perform data driven space utilization analysis and planning.
• Develop space plans, layouts, visualizations, and recommendations using AutoCAD, Archibus, GIS.
• Collaborate with project managers to assess space needs for renovations or new construction.
• Lead enterprise system enhancements and data governance initiatives.

Skills

Data analysis

Space planning

Reporting

Education

Bachelor’s degree or equivalent

Master’s degree or equivalent

Tools

AutoCAD

Archibus

GIS

SQL

Power BI

Tableau

Revit

BIM

Job description

Working Title Space Utilization and Planning Analyst III-IV

Career Progression Track P00

FLSA Code

FLSA Code Administrative

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

VP Area

VP Area President

Department

Department 01135 - Construction Management

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range 90,000-115,000

Close Date

Close Date 11/27/2029

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Space Planning Analyst is responsible for the administration, maintenance, and continuous improvement of the University’s Archibus platform in support of institutional space planning, facilities management, occupancy management, and strategic decision-making. The position serves as the primary steward of the University’s facilities and space information systems, ensuring the accuracy, integrity, and availability of space inventory, floor plans, occupancy records, organizational assignments, and related facilities data. Working collaboratively with Academic Affairs, University Health, Facilities, Information Technology, and other campus stakeholders, this position supports space utilization analysis, capital planning, asset management, institutional reporting, and long-range space planning initiatives. The incumbent develops reports, dashboards, and data visualizations; administers system configuration and business processes; conducts data audits; and provides technical expertise to support effective space management practices across the University. The position serves as the University’s functional expert for Archibus, leading system enhancements, workflow improvements, data governance efforts, and integration activities that support operational efficiency, regulatory reporting, strategic planning, and evidence-based decision-making. The role exercises independent judgment in identifying opportunities to improve space management processes, enhance data quality, and advance the University’s facilities planning capabilities.

Responsibilities

Space Utilization and Planning Analyst, III
Perform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions. Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting. Develop space plans, layouts, visualizations, and recommendations using tools such as AutoCAD, Archibus, GIS , and related space planning software to optimize campus space use. Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects. Considered highly skilled and proficient in discipline. Conduct complex, important work under minimal supervision and with wide latitude for independent judgment.
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)
Space Utilization and Planning Analyst, IV
Perform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions. Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting. Develop space plans, layouts, visualizations, and recommendations using tools such as AutoCAD, Archibus, GIS , and related space planning software to optimize campus space use. Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects. Recognized as subject matter expert and advanced individual contributor professional. Specialized skill set required. Conduct highly complex work, unsupervised and with extensive latitude for independent judgment.
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)
This position may be filled at either the Space Utilization & Planning Analyst III or Space Utilization & Planning Analyst IV level. Placement will be based on the selected candidate’s qualifications, experience, skills, and demonstrated competencies.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Space Utilization and Planning Analyst, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Space Utilization and Planning Analyst, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Preferred qualifications include experience administering Archibus or a comparable facilities management platform; expertise in space planning, utilization analysis, facilities data management, and institutional reporting; proficiency with SQL , Power BI, Tableau, AutoCAD, Revit, BIM , or GIS technologies; experience leading enterprise system enhancements and process improvement initiatives; and experience working within a large, complex higher education, healthcare, or research environment. A master’s degree in a related field is preferred.

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
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