Project Coordinators

University of Utah; Campus (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

The University of Utah is seeking a Space Coordinator to support its Academic Space Planning team within the EVPAA office. This early‑career role provides foundational experience in space planning, construction, and facilities management on the university campus.

You will coordinate renovation and space coordination projects, liaise with academic and operational partners, and report to the Associate Director of Academic Space Planning.

Qualifications

• Bachelor’s degree (or equivalent) plus 2 years of related work for Project Coordinator I; or master’s (or equivalent) for progression.
• Three years of professional experience in project coordination, facilities planning, architecture, construction, campus planning, or space management.
• Ability to coordinate multiple projects, communicate across stakeholders, and use CAD-related tools.

Responsibilities

• Support project management functions; review proposals, track amendments, and ensure contract compliance.
• Coordinate renovation, relocation, and capital-improvement projects from concept to occupancy.
• Communicate with facilities, IT, moving services, and vendors; monitor budgets and risks.
• Maintain space data, run planning analyses, and prepare utilization reports.
• Provide administrative support to the Space Planning team and assist with day-to-day tasks.

Skills

Project management

Organizational skills

Multitasking

Analytical skills

Microsoft Office

Excel

PowerPoint

Smartsheet

AutoCAD

Revit

Bluebeam

Education

Interior Design

Facilities Management

Construction Management

Planning

Higher Education Administration

Business Administration

Related field

Tools

Smartsheet

AutoCAD

Revit

Bluebeam

Project management software

Job description

M-F, Weekends and evenings may be required on occasion.

Pay Rate Range $50,000 - $55,000

Close Date 10/27/2026

Priority Review Date (Note - Posting may close at any time) 09/04/2026

Job Summary

The University of Utah is seeking a Space Coordinator to join its Academic Space Planning team. This position will provide support for the space planning team in the EVPAA office and will serve as a critical support role as the team successfully engages with campus partners on space management projects. This early-career position provides a foundational opportunity for professionals seeking to build expertise in space planning, construction, architecture, design, facilities management, and project management. Operating within a fast paced, dynamic environment, the Space Coordinator will help coordinate multiple renovation, relocation, and space coordination projects across the University of Utah academic campus. Success in this role requires exceptional organizational abilities, project management, and communication skills to coordinate effectively across academic and operational stakeholders. This position offers hands‑on experience in strategic space administration and capital project execution. The Space Coordinator will report to the Associate Director of Academic Space Planning.

Responsibilities

Provide support to project management function, regardless of discipline (e.g., Construction, Engineering, Operations, Technical). Review project proposals, ensure projects adhere to contract language, and issue and track project amendment documentation. Perform technical support including project scheduling and planning, earned value management, budget review/cost analysis, and change of scope impact analysis. Communicate any issues, problems, or additional information to project managers and project stakeholders and recommend solutions. Monitor and evaluate project timeline and activity and report on progress to project managers and leadership.

Project Coordinator, I

• Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.
• Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
• This is an Entry‑Level position in the General Professional track.
• Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
• Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
• This is a Developing‑Level position in the General Professional track.

Department Specefic Responsiblities

Project Management & Renovation Oversight

• Assist with renovation, relocation, and small-to-capital improvement projects from concept through occupancy, aligning efforts with leadership priorities.
• Serve as the initial point of contact for academic units, coordinating and scheduling meetings to define project scope, schedules, and budgets while helping to communicate across Facilities Management, IT, Moving Services, and external vendors.
• Monitor budgets, milestones, and project risks, and prepare status reports for leadership.

Space Planning & Data Administration

• Help maintain the academic space inventory, support annual space surveys, and assist in developing and applying campus space allocation standards in compliance with state guidelines.
• Help prepare utilization reports, planning analyses, and identify available space options for faculty, staff, and academic disciplines.
• Act as a point of contact for space data input and management across academic units.

Operational Support

• Coordinate department occupancy changes, ensuring spaces are fully prepared by scheduling furniture installation, equipment, signage, and procurement support.
• Serve as a first point of contact with the space request intake process, track project requests, and utilize or quickly learn CAD software to support space and operational workflows.
• Provide administrative help for the Space Planning team when required.
• Other duties as assigned.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Project Coordinator, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Project Coordinator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

Bachelor’s degree in one of the following:

• Interior Design
• Facilities Management
• Construction Management
• Planning
• Higher Education Administration
• Business Administration
• Related field

Three years of professional experience in project coordination, facilities planning, architecture, construction, campus planning, or space management. Equivalent combinations of education and experience may be considered.

Knowledge, Skills & Abilities

• Excellent project management skills.
• Strong organizational abilities.
• Ability to manage multiple concurrent projects.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Experience with Smartsheet, AutoCAD, Revit, Bluebeam, or project management software is desirable.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.