Space Utilization and Planning Analyst III-IV

Utah; Salt Lake City (UT); On-site; USD 90,000 - 115,000; Full time

Job summary

The Space Utilization and Planning Analyst III/IV role at the University of Utah focuses on administering and improving the Archibus platform to support space planning, occupancy management, and strategic decision-making. You will ensure data accuracy and lead data governance, reporting, and system enhancements across campus.

Ideal candidates have expertise in space planning, data visualization, and enterprise system improvements, with experience in higher education or large facilities

Qualifications

• Equivalency: 1 year of higher education can be substituted for 1 year of directly related work experience.
• Space Utilization Analyst III: bachelor’s (or equivalency) + 6 years or master’s (or equivalency) + 4 years of related work.
• Space Utilization Analyst IV: bachelor’s (or equivalency) + 8 years or master’s (or equivalency) + 6 years of related work.

Responsibilities

• Perform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions.
• Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting.
• Develop space plans, layouts, visualizations, and recommendations using AutoCAD, Archibus, GIS to optimize campus space use.
• Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects.

Skills

Space utilization analysis

Planning

Independent judgment

Education

Bachelor’s degree or equivalent

Master’s degree or equivalent

Tools

AutoCAD

Archibus

GIS

SQL

Power BI

Tableau

Revit

Job description

Details

• Open Date 08/28/2026
• Requisition Number PRN46050B
• Job Title Space Utilization and Planning Analyst
• Working Title Space Utilization and Planning Analyst III-IV
• Career Progression Track P00
• Track Level P4 - Advanced, P3 - Career
• FLSA Code Administrative
• Patient Sensitive Job Code? No
• Standard Hours per Week 40
• Full Time or Part Time? Full Time
• Shift Day
• Work Schedule Summary
• Monday – Friday 8:00 am – 4:00 pm
• VP Area President
• Department 01135 - Construction Management
• Location Campus
• City Salt Lake City, UT
• Type of Recruitment External Posting
• Pay Rate Range 90,000-115,000
• Close Date 11/27/2029
• Priority Review Date (Note - Posting may close at any time)
• Job Summary

Job Summary

The Space Planning Analyst is responsible for the administration, maintenance, and continuous improvement of the University’s Archibus platform in support of institutional space planning, facilities management, occupancy management, and strategic decision-making. The position serves as the primary steward of the University’s facilities and space information systems, ensuring the accuracy, integrity, and availability of space inventory, floor plans, occupancy records, organizational assignments, and related facilities data. Working collaboratively with Academic Affairs, University Health, Facilities, Information Technology, and other campus stakeholders, this position supports space utilization analysis, capital planning, asset management, institutional reporting, and long-range space planning initiatives. The incumbent develops reports, dashboards, and data visualizations; administers system configuration and business processes; conducts data audits; and provides technical expertise to support effective space management practices across the University. The position serves as the University’s functional expert for Archibus, leading system enhancements, workflow improvements, data governance efforts, and integration activities that support operational efficiency, regulatory reporting, strategic planning, and evidence-based decision-making. The role exercises independent judgment in identifying opportunities to improve space management processes, enhance data quality, and advance the University’s facilities planning capabilities.

Responsibilities

Space Utilization and Planning Analyst, III

Perform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions. Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting. Develop space plans, layouts, visualizations, and recommendations using tools such as AutoCAD, Archibus, GIS , and related space planning software to optimize campus space use. Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects. Considered highly skilled and proficient in discipline. Conduct complex, important work under minimal supervision and with wide latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)

Space Utilization and Planning Analyst, IV

Perform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions. Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting. Develop space plans, layouts, visualizations, and recommendations using tools such as AutoCAD, Archibus, GIS , and related space planning software to optimize campus space use. Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects. Recognized as subject matter expert and advanced individual contributor professional. Specialized skill set required. Conduct highly complex work, unsupervised and with extensive latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)

This position may be filled at either the Space Utilization & Planning Analyst III or Space Utilization & Planning Analyst IV level. Placement will be based on the selected candidate’s qualifications, experience, skills, and demonstrated competencies.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Space Utilization and Planning Analyst, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Space Utilization and Planning Analyst, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Preferred qualifications include experience administering Archibus or a comparable facilities management platform; expertise in space planning, utilization analysis, facilities data management, and institutional reporting; proficiency with SQL , Power BI, Tableau, AutoCAD, Revit, BIM , or GIS technologies; experience leading enterprise system enhancements and process improvement initiatives; and experience working within a large, complex higher education, healthcare, or research environment. A master’s degree in a related field is preferred.

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
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As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.