Space and Facilities Coordinator

United States Courts; Chicago (IL); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player seeks a Space and Facilities Coordinator to manage and oversee various projects within the court system. This role involves advising on design and construction, ensuring compliance with operational standards, and optimizing space utilization. The successful candidate will demonstrate strong organizational and project management skills, communicate effectively with various stakeholders, and maintain a professional demeanor in a court environment. This position offers a unique opportunity to contribute to the efficient functioning of the judiciary while working in a collaborative and supportive atmosphere.

Benefits

Paid leave for federal holidays

Access to infant and toddler care

Public Service Loan Forgiveness Program

Life insurance

Thrift Savings Plan with matching funds

Participation in Federal Employees Retirement System

Health reimbursement programs

Public Transit Subsidy Program

Employee Assistance Program

Qualifications

• 1 year of responsible experience in Space and Facilities management.
• Strong project management and organizational skills required.

Responsibilities

• Assist with management of space and facilities projects for the court.
• Ensure compliance with construction and facility maintenance standards.

Skills

Effective Communication

Customer Service Skills

Organizational Skills

Project Management

Ability to Lift 50 Pounds

Education

Bachelor's Degree in Construction Management

Bachelor's Degree in Architecture

Bachelor's Degree in Interior Design

Tools

Automated Software for Data Entry

Job description

Job Details for Space and Facilities Coordinator

Court Name/Organization: Illinois Northern District Court

Overview of the Position: The U.S. District Court, Northern District of Illinois, is now accepting applications for a Space and Facilities Coordinator. Consideration will only be given to those who apply through the court’s online applicant tracking system and submit a cover letter, resume, and two professional references. Applicants who previously applied for the Space and Facilities Coordinator 2025-17 will be considered and do not have to re-apply. The Space and Facilities Coordinator assists with management and oversight of space and facilities projects initiated by the court or the General Services Administration (GSA). The incumbent advises unit executives and judges regarding design, construction, building operations, occupancy of construction projects, and ongoing facility maintenance.

The Space and Facilities Coordinator performs the following duties:

• Research and analyze best practices for building projects and make recommendations to the Court Architect. Assess, document, prioritize and respond to project needs and problems. Schedule, attend, and participate in project meetings as a representative of or advisor to the court’s management team. Ensure construction compliance. Prepare progress reports and provide update briefings to appropriate judicial officers.
• Research and evaluate policies and design standards of the GSA to determine the best course of action. Manage, review, and accept work performed by court and GSA consultants hired to address building operations and construction project requirements.
• Monitor courthouse heating, ventilation, air conditioning (HVAC) operations, ensuring proper temperature and humidity levels are maintained in accordance with the U.S. Courts Design Guide, GSA, ASHRAE, and any other applicable guidelines.
• Design space and furniture plans to optimize space utilization.
• Provide recommendations to procurement regarding purchase requests for equipment, supplies, miscellaneous services, and furnishings from government and non-government sources. Receive deliveries and/or escort furniture vendors.
• Remain knowledgeable of the latest federal government guidelines on procurement practices and facility maintenance.
• Address items that affect the operations of court facilities, including life-safety items, regular maintenance, air movement, and testing of building systems.
• Schedule and coordinate the moves of departments, divisions, and judges’ staff related to facility changes. Coordinate all systems requirements, including telephone, computer, audio, security, wiring, funding, etc., for assigned projects.
• Coordinate layout of courtrooms and chambers with individual judicial officers. Coordinate with all parties on design and space layout plans of court agencies for major and minor level projects. Coordinate project security issues with the U.S. Marshals Service.
• Maintain project files related to specific building projects and general files related to facilities management, space planning, furniture acquisition, building maintenance, etc.
• Oversee Space and Facilities staff by managing day-to-day tasks.

Qualifications

Candidates must have one year of progressively responsible experience that provides evidence that the applicant has a good understanding of the methods and processes for accomplishing the work of Space and Facilities. Candidates must have the ability to communicate effectively both verbally and in writing. Excellent customer service skills, ability to maintain confidentiality, and ability to work in a team setting are required. The ability to lift items in excess of 50 pounds is an occasional function of the position. Strong organizational and project management skills are required to oversee building maintenance, equipment installation, and other projects. The successful candidate must be able to display a professional and positive demeanor and appearance appropriate for a court environment (business/office wear-professional). The selected candidate will be subject to an FBI fingerprint check as a condition of employment and may be subject to periodic updates.

A Bachelor’s degree from an accredited four-year college or university in a field of academic study closely related to the position, such as Construction Management, Architecture, or Interior Design. Previous government purchasing experience is preferred. Knowledge of accounts, procedures, and applicable financial automated systems of the judiciary is preferred.

Employee Benefits

Compensation and classification level will be set based on the work experience, qualifications, and salary history of the successful candidate. To qualify at a CL 26, applicants must have one year of specialized experience equivalent to a CL 25.

To qualify at a CL 27, applicants must have two years of specialized experience, including at least one year equivalent to work at the CL 25 or completion of the requirements for a bachelor’s degree from an accredited college or university and if one of the following superior academic achievement requirements are met:

• An overall “B” grade point average equaling 2.90 or better of a possible 4.0;
• Standing in the upper third of the class;
• “3.5” average or better in the major field of study, such as business or public administration, human resources management, industrial relations, or psychology;
• Election to membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies;
• Completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in business or public administration, political science, criminal justice, law, or other field closely related to the subject matter of the position.

Specialized experience is progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry, and report generation.

The U.S. District Court offers a generous benefits package to full-time, permanent employees, which includes:

• Paid leave time for federal holidays, vacation, sick, and Parental Leave
• Access to an infant and toddler care near the Courthouse.
• The Public Service Loan Forgiveness Program is available to full-time employees with qualifying student loans.
• Life insurance
• Thrift Savings Plan with matching funds (401k & Roth 401k style)
• Participation in Federal Employees Retirement System
• Health, dependent care, and parking reimbursement programs
• Public Transit Subsidy Program
• Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services.

Further details regarding Federal benefits may be viewed at: ILND Benefits.

Application Info

Consideration will only be given to those who apply through the court’s online applicant tracking system and provide a cover letter, resume, and two professional references. Applicants who apply by Feb. 25, 2025, will receive first consideration. To view openings and to apply, visit our applicant tracking system at: ILND Jobs.

Due to the volume of applications received, the Court will only communicate with those applicants who will be interviewed. Applicants selected for interviews will be communicated to only through email and must travel at their own expense and relocation expenses will not be reimbursed. Applicants will be screened to determine their experience and qualifications.

All new employees must be fully vaccinated (i.e., at least 2 weeks after last dose) for COVID-19 and, prior to starting with the Clerk’s Office, present proof of vaccination or submit a request in writing for an exemption to this requirement on the basis of a sincerely held religious belief or medical condition. Prior to appointment, the finalist candidate will be required to satisfactorily complete a criminal background investigation. The Court requires employees to adhere to a Code of Conduct which is available upon request. Direct deposit is required for payment of compensation for employees. Employees of the District Court, Northern District of Illinois are excepted service appointments. Employees are considered at-will and are not covered by federal civil service classifications or regulations.

Diversity is important to the Judiciary. It is an essential component of services that the Judiciary is charged with providing to maintain justice, equality, fairness, respect, and dignity in society. To fulfill its duties, the Judiciary must include all members of society—not just regardless, but also inclusive of race, gender, disability, and the many other variables that make up the citizens of our nation. The Judiciary has a duty to promote a fair, just, and sustainable model of inclusive democracy and social justice that surpasses any governmental entity in the history of this nation or of any other nation.

To be eligible for employment, applicants must meet one of the following requirements:

• Person who owes allegiance to the U.S. (i.e., nationals of American Samoa, Swains Island, and the Northern Mariana Islands);
• Person admitted as a refugee or granted asylum who has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Lawful permanent resident (i.e., green card holder) who is seeking citizenship. A lawful permanent resident may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen);
• Must apply for citizenship within six months of becoming eligible; and
• Must complete the process within two years of applying (unless there is a delay caused by the processors of the application).

The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement, any of which may occur without prior written or other notice.

The federal Judiciary is an Equal Employment Opportunity employer.