Senior Facilities Coordinator

Intercontinental Exchange Holdings, Inc.; Chicago (IL); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a highly organized individual to support their Chicago facility. This role is crucial for maintaining a smooth operational flow in a fast-paced environment. The ideal candidate will have a strong background in facilities management, excellent communication skills, and the ability to multitask effectively. Responsibilities include managing supplies, vendor relationships, and ensuring the office environment is welcoming and functional. This position offers an exciting opportunity to contribute to a dynamic team in a large office setting while providing top-notch service to employees and visitors alike.

Qualifications

• 4+ years of facilities management experience required.
• Excellent communication and negotiation skills necessary.

Responsibilities

• Restock supplies and maintain office appearance.
• Address employee requests and manage vendor relationships.
• Supervise vendors and coordinate internal move initiatives.

Skills

Facilities Management

Communication Skills

Negotiation Skills

Multitasking Ability

Customer Service Orientation

Microsoft Office Suite

Education

Bachelor's Degree

High School Diploma

Job description

Overview

Job Purpose

Intercontinental Exchange is seeking a highly organized and detail-oriented team member to support our Chicago facility. This role is fast-paced and administratively intensive. The ideal candidate will be precise, capable of managing multiple tasks and projects, work well with team members, and operate independently at a high level.

Responsibilities

1. Restock office and kitchen supplies daily
2. Conduct daily walkthroughs of the office to maintain appearance
3. Address employee requests and concerns related to the facility
4. Track inventory and coordinate delivery of supplies
5. Create purchase orders and obtain approvals for vendor orders
6. Order supplies and manage vendor relationships
7. Organize refreshments for meetings
8. Maintain relationships with building landlord, IT, and admin support teams
9. Maintain office equipment, including minor repairs and service calls
10. Supervise vendors and repair technicians on-site
11. Coordinate internal move initiatives and setup for new hires or transfers
12. Manage reception duties
13. Sort and distribute mail and packages
14. Register visitors in the building’s system

Knowledge and Experience

• 4+ years of facilities management experience
• Bachelor’s degree preferred; high school diploma with relevant experience acceptable
• Excellent communication and negotiation skills
• Proficiency in Microsoft Office Suite
• Highly organized with multitasking ability
• Ability to work independently without supervision
• Outgoing personality with a positive attitude
• Strong customer service orientation
• Availability to work weekends when needed
• Open to new responsibilities and changes
• Experience in a large, dynamic office environment (250+ employees)
• Physical ability to perform job duties

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to legally protected characteristics.

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