South High Administrative Assistant/Athletic Secretary

Salina Public Schools; Salina (KS); On-site; USD 14,000 - 19,000; Full time

Job summary

Salina Public Schools is seeking an Administrative Assistant/Athletic Secretary at South High School to provide front-desk and clerical support for administrators and departments. The role involves greeting visitors, answering phones, and handling mail, records, and daily office tasks to ensure smooth operations.

Responsibilities include updating calendars, preparing reports, managing attendance and substitutions, and assisting with athletic department needs and event coordination.

Qualifications

• High School diploma or equivalent.
• Experience in clerical work is preferred.
• Proficient with standard office equipment and software.

Responsibilities

• Answers multiline telephone system for the Building/Department, screening calls, transferring calls, and taking messages.
• Distributes mail, supplies, and messages to appropriate parties.
• Greets visitors and directs them to the appropriate location or personnel.
• Maintains department files and records to ensure audit trails for regulations.
• Performs general clerical tasks (data entry, copying, faxing) to support administrators.

Skills

Telephone etiquette

Data entry

Confidentiality

Teamwork

Education

High School diploma

Job description

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Frontline Applicant Tracking - USD 305 Salina Public Schools

South High Administrative Assistant/Athletic Secretary JobID: 6073

• Date Posted:
  9/14/2026
• Location:
  South High School

Administrative Assistant/Athletic Director Secretary

Purpose Statement

The job of Administrative Assistant/Athletic Secretary is done for the purpose/s of greeting visitors; responding to inquiries from students, staff, the public, etc.; maintaining building/department records; and providing general clerical support to assigned Administrators or departments.

Essential Functions

• Answers multiline telephone system for the Building/Department for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Distributes US and Pony mail, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.
• Greets visitors, parents, students, vendors, etc. for the purpose of responding to inquiries and/or directing individuals to appropriate location/personnel.
• Maintains a variety of department files and records (varies by assignment) (e.g. special education transportation rosters, substitute teachers, route sheets, etc.) for the purpose of providing a complete and accurate audit trail for complying with federal/state/district regulations.
• Performs general and program-specific clerical functions (e.g. data keying, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or department with necessary materials.
• Prepares a variety of reports and documents (e.g. weekly calendar, office directory, awards, etc.) for the purpose of providing written support and/or conveying information.
• Processes documents and materials (e.g. time cards, weekly attendance, volunteer logs, etc.) for the purpose of disseminating information and/or ensuring up-to-date reference and audit trail.
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of identifying appropriate parties to address immediate issues.
• Updates the lunch room slide show daily.
• Updates the school marque as needed.
• Checks-in and checks-out substitutes daily and assists them with needs and daily orientation.
• Issues yearbooks to previously graduated students.
• Assists the Athletic Director with transportation needs of faculty and staff, game contracts, forms required for athletic programs, and uploading rosters to Dropbox.
• Regularly reports eligibility for district and KSHSAA reporting.
• Assists with end of season banquets, Senior Night, Hall of Fame awards and other certificates and awards.
• Assistswith securingworkers for events.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Orders supplies, forms, etc. for the purpose of ensuring availability of items as needed.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Must to be proficient with technology. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: professional telephone etiquette.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; working as part of a team; and working with detailed information/data.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience is required.

Education

High School diploma or equivalent.

Required Testing

• Pre-employment Drug Screening
• TB Screening

Clearances

Criminal Justice Background Investigation

Salary Range

12

Postings current as of 9/19/2026 10:11:25 AM CST.

Internal applicants only (Substitute employees need to fill out the external application).

Need Help?

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