South High Administrative Assistant/Athletic Secretary

USD 305 Salina Public Schools; United States; On-site; USD 17,000 - 21,000; Full time

Job summary

USD 305 Salina Public Schools seeks an Administrative Assistant/Athletic Director Secretary for South High School. The role involves greeting visitors, answering phones, maintaining records, and providing clerical support to Administrators and the athletic department.

Responsibilities include data entry, preparing reports, managing mail and supplies, and assisting with transportation and athletic rosters. High school diploma required; pre-employment screenings apply.

Qualifications

• Must be proficient with technology.
• Knowledge of basic math including fractions, percents, and/or ratios.
• Ability to schedule activities and meetings; maintain confidentiality.

Responsibilities

• Answers multiline telephone system for screening calls and taking messages.
• Distributes mail, supplies, and messages to appropriate parties.
• Greets visitors and directs to appropriate locations/personnel.
• Maintains department files and records for audit trails and compliance.
• Performs general clerical tasks such as data entry and copying.
• Prepares reports and documents such as calendars and directories.
• Assists Athletic Director with transportation needs and rostering.

Skills

Technology proficiency

Telephone etiquette

Data entry/record keeping

Communication

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

South High Administrative Assistant/Athletic Secretary JobID: 6073

• Date Posted:
  9/14/2026
  
• Location:
  South High School
  

Administrative Assistant/Athletic Director Secretary

Purpose Statement

The job of Administrative Assistant/Athletic Secretary is done for the purpose/s of greeting visitors; responding to inquiries from students, staff, the public, etc.; maintaining building/department records; and providing general clerical support to assigned Administrators or departments.

Essential Functions

• Answers multiline telephone system for the Building/Department for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Distributes US and Pony mail, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.
• Greets visitors, parents, students, vendors, etc. for the purpose of responding to inquiries and/or directing individuals to appropriate location/personnel.
• Maintains a variety of department files and records (varies by assignment) (e.g. special education transportation rosters, substitute teachers, route sheets, etc.) for the purpose of providing a complete and accurate audit trail for complying with federal/state/district regulations.
• Performs general and program-specific clerical functions (e.g. data keying, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or department with necessary materials.
• Prepares a variety of reports and documents (e.g. weekly calendar, office directory, awards, etc.) for the purpose of providing written support and/or conveying information.
• Processes documents and materials (e.g. time cards, weekly attendance, volunteer logs, etc.) for the purpose of disseminating information and/or ensuring up-to-date reference and audit trail.
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of identifying appropriate parties to address immediate issues.
• Updates the lunch room slide show daily.
• Updates the school marque as needed.
• Checks-in and checks-out substitutes daily and assists them with needs and daily orientation.
• Issues yearbooks to previously graduated students.
• Assists the Athletic Director with transportation needs of faculty and staff, game contracts, forms required for athletic programs, and uploading rosters to Dropbox.
• Regularly reports eligibility for district and KSHSAA reporting.
• Assists with end of season banquets, Senior Night, Hall of Fame awards and other certificates and awards.
• Assistswith securingworkers for events.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Orders supplies, forms, etc. for the purpose of ensuring availability of items as needed.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Must to be proficient with technology. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: professional telephone etiquette.
ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; working as part of a team; and working with detailed information/data.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience is required.

Education

High School diploma or equivalent.

Required Testing

• Pre-employment Drug Screening
• TB Screening

Clearances

• Criminal Justice Background Investigation

Salary Range

12