Sourcing Specialist

Calculated Hire; Honolulu (HI); On-site; USD 47,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Health Savings Account (HSA)

Dependent Care FSA

401k with company match

Paid time off

Sick time

Paid company holidays

Employee Assistance Program

Job summary

Calculated Hire is seeking an Associate AOG Sourcing Specialist for an on-site role in Honolulu, HI. You will manage purchase, loan, and exchange orders for aircraft parts, coordinate with maintenance and engineering, and ensure timely, cost-effective sourcing. ERP proficiency and strong negotiation are essential.

The role emphasizes cross-functional collaboration, data-driven decision making, and adherence to ethical financial practices while supporting fleet maintenance and AOG responsiveness.

Qualifications

• Associate’s degree or equivalent combination of education and related work experience.
• Excellent communication, interpersonal, and attention to detail.
• Strong process analysis and continuous improvement abilities.
• Ability to manage multiple time-sensitive tasks in a fast-paced environment.
• Proficiency in Microsoft Office and ERP/MRP systems.
• Willingness to work flexible schedules, including after hours, weekends, and holidays.
• High ethical standards and strong sense of financial responsibility.
• Ability to understand technical documents and work with cross-functional teams.

Responsibilities

• Create and manage purchase, loan, and exchange orders for aircraft and engine parts.
• Oversee internal and external parts shipping to ensure commitments are met.
• Maintain detailed records for orders, requisitions, and part histories.
• Act as AOG SME in cross-functional meetings and serve as point of contact between departments.
• Evaluate and select suppliers with maintenance and engineering for price, quality, service, and reliability.
• Expedite critical orders to ensure timely delivery for AOG/work stoppage situations.
• Monitor supplier performance and minimize discrepancies in delivery dates.
• Manage assigned commodity categories and support corporate priorities.
• Negotiate cost reductions using quotes and benchmarking.
• Utilize ERP, e-commerce, and web-based systems for processing and analysis.
• Prepare reports and review invoices for accuracy and payment terms.
• Contribute to process analyses and continuous improvement initiatives.
• Handle multiple time-sensitive tasks in a dynamic environment.
• Collaborate with cross-functional teams and make data-driven recommendations.

Skills

Communication

Interpersonal skills

Attention to detail

Negotiation skills

Data analysis

Financial responsibility

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office

ERP/MRP systems

Job description

About The Role

Join our 24/7 Material Management team as an Associate AOG Sourcing Specialist, where you will play a critical role in the FAA-compliant procurement, management, and delivery of aircraft materials, parts, equipment, and supplies. In this position, you will process purchase, loan, and exchange orders for aircraft and engine parts to support a range of fleet requirements, including AOGs (Aircraft on Ground), DMIs, scheduled maintenance events, and engineering orders. You will be responsible for soliciting and evaluating supplier proposals, negotiating pricing, managing internal and external parts shipping, and maintaining detailed records. As a subject matter expert, you will collaborate with cross-functional teams, act as a key point of contact, and ensure timely and cost-effective sourcing solutions. This role requires strong communication, analytical, and negotiation skills, as well as the ability to thrive in a fast-paced, dynamic environment. Proficiency in ERP systems, Microsoft Office, and a strong sense of financial responsibility are essential. Preferred qualifications include a bachelor’s degree, experience in supply chain management or airline/MRO procurement, and knowledge of purchasing, inventory control, and materials management processes.

Sourcing Specialist

On-Site Role - Honolulu, Hawaii

Compensation: $34.45 - $34.50 per hour

About The Role

Join our 24/7 Material Management team as an Associate AOG Sourcing Specialist, where you will play a critical role in the FAA-compliant procurement, management, and delivery of aircraft materials, parts, equipment, and supplies. In this position, you will process purchase, loan, and exchange orders for aircraft and engine parts to support a range of fleet requirements, including AOGs (Aircraft on Ground), DMIs, scheduled maintenance events, and engineering orders. You will be responsible for soliciting and evaluating supplier proposals, negotiating pricing, managing internal and external parts shipping, and maintaining detailed records. As a subject matter expert, you will collaborate with cross-functional teams, act as a key point of contact, and ensure timely and cost-effective sourcing solutions. This role requires strong communication, analytical, and negotiation skills, as well as the ability to thrive in a fast-paced, dynamic environment. Proficiency in ERP systems, Microsoft Office, and a strong sense of financial responsibility are essential. Preferred qualifications include a bachelor’s degree, experience in supply chain management or airline/MRO procurement, and knowledge of purchasing, inventory control, and materials management processes.

What You’ll Do

• Create and manage purchase, loan, and exchange orders for aircraft and engine parts to support fleet requirements, including AOGs, DMIs, scheduled maintenance, and engineering orders
• Oversee internal and external parts shipping to ensure supplier and delivery commitments are met
• Maintain detailed records for orders, requisitions, and part histories
• Act as AOG subject matter expert in cross-functional meetings and serve as point of contact between departments
• Evaluate and select suppliers in collaboration with maintenance and engineering, considering price, quality, service, availability, and reliability
• Expedite critical orders with suppliers to ensure timely delivery for AOG and work stoppage situations
• Monitor supplier performance to ensure order delivery dates are met and minimize discrepancies
• Effectively manage assigned commodity categories
• Support achievement of annual corporate, Tech Ops, and Supply Chain priorities
• Negotiate cost reductions using quote analysis and benchmarking
• Utilize ERP, e-commerce, and web-based systems for order processing, data extraction, and analysis
• Prepare reports and review summary invoices for accuracy, resolving discrepancies and ensuring payment terms are met
• Contribute to process analysis and continuous improvement initiatives
• Handle multiple time-sensitive tasks and projects in a dynamic, fast-paced environment
• Uphold high ethical standards and demonstrate strong financial responsibility
• Work flexible schedules, including after hours, weekends, and holidays as needed
• Collaborate with cross-functional teams and make data-driven recommendations
• Perform other duties as assigned

What You Bring

• Associate’s degree or equivalent combination of education and related work experience
• Excellent communication, interpersonal, and attention to detail skills
• Strong process analysis and continuous improvement abilities
• Ability to manage multiple time-sensitive tasks in a fast-paced, operational environment
• Proficiency in Microsoft Office and business/ERP/MRP systems
• Willingness to work flexible schedules, including after hours, weekends, and holidays
• High ethical standards and strong sense of financial responsibility
• Capability to understand technical documents and work with cross-functional teams
• Ability to make recommendations based on data and analysis
• Self-directed and able to meet deadlines in an environment of changing priorities
• Preferred: Bachelor’s degree
• Preferred: Experience in Supply Chain Management, airline or MRO procurement
• Preferred: Knowledge of accounting, finance, AP/AR, purchasing, inventory control, and materials management
• Preferred: Green Belt in Lean or Six Sigma
• Preferred: Strong negotiation skills and ability to work in complex, stressful environments
• Preferred: Knowledge of procurement of goods and services and working with suppliers/vendors

Disclaimer

Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment.

Equal Employment Opportunity

We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws.

Benefits & Perks

Calculated Hire offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.

Pay Disclaimer

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.