Sourcing Manager, Meetings & Events

Navan; Austin (TX); In loco; USD 110.000 - 150.000; Tempo pieno

Descrizione del lavoro

Navan is seeking a Sourcing Manager to stand up version 2.0 of the sourcing team. You will own the hotel sourcing lifecycle, negotiate contracts, and align with sales to drive growth across events. You will collaborate with planners, assess client briefs, optimize RFPs for accuracy, and continuously improve sourcing processes.

The role emphasizes client-focused execution and cross-functional partnership. Travel about 6–8 nights per year is anticipated, with a focus on delivering high-quality

Competenze

• 5+ years in end-to-end event management with sourcing focus.
• Experience coordinating vendors, budgets, and execution.
• Proven negotiation and contract review capabilities.
• Strong communication and executive presence with clients.
• Ability to manage high-volume, high-stakes projects calmly.

Mansioni

• Own the full hotel sourcing process from kickoff and RFPs through contracts.
• Partner with event planners to meet client briefs and sourcing needs.
• Communicate options clearly and explain recommendations to clients.
• Negotiate hotel contracts aligned with business objectives.
• Collaborate with suppliers to improve RFP accuracy and reduce time-to-source.
• Work with sales to identify opportunities and support revenue growth.
• Monitor the sourcing funnel for efficiency, growth, and blockers.
• Document best practices to elevate sourcing operations.
• Maintain feedback loops with partnerships on hotel performance.

Conoscenze

End-to-end event sourcing

Vendor coordination

Negotiation skills

Contract management

Project management

Communication & presentation

Prioritization under pressure

Travel willingness

Descrizione del lavoro

About The Role

As a Sourcing Manager at Navan, your mission is to stand up version 2.0 of our sourcing team and play a critical role in helping clients land the ideal venue, hotel, or location for their events. Sitting at the vital intersection between sales and managed services, you will anticipate, support, and analyze client sourcing needs with high adaptability and client obsession. In this role, you will focus on reducing time-to-source and driving sourcing accuracy while directly informing product development decisions to support company growth.

What You’ll Do

• Own the full hotel sourcing process from client kickoff and RFPs through signed contracts, including contract terms and negotiation.
• Partner closely with event planners to assess and fulfill unique client event briefs and sourcing requirements.
• Confidently communicate with clients, presenting thoughtful options and solutions and clearly explaining the reasoning behind recommendations.
• Confidently negotiate and review hotel contracts, ensuring terms align with business needs and objectives.
• Collaborate with supply partners to optimize RFP accuracy, minimize sourcing errors, and decrease platform-wide time-to-source as a top priority.
• Partner closely with the sales team to identify opportunities and support revenue growth.
• Regularly monitor and analyze the sourcing funnel to identify operational efficiency opportunities, growth areas, and potential blockers.
• Drive continuous process improvement and document team best practices to elevate overall sourcing operations.
• Maintain a continuous feedback loop with the partnerships team regarding hotel performance and Navan partners feedback.
• Help advance Navan's event offerings across self-serve, and full-event management models to directly fuel company growth.
• In the first 30, 60, and 90 days, you will:
  • Within 30 days: You will have familiarized yourself with full cycle sourcing by learning the Navan product and SOPs. You'll also begin establishing relationships with the global events and offshore sourcing team. You will be fully onboarded and sourcing for active events.
  • Within 60 days: You will provide product and Navan partners feedback and help with projects to streamline sourcing. You’ll also have a full understanding of 1) self-serve, 2) full event management, 3) M&E the Navan Way
  • Within 90 days: You will become a trusted and reliable sourcer for the events team and build strong relationships with hotel partners and clients. You’ll also begin to own projects that will contribute to elevating the sourcing process.

What We’re Looking For

• 5+ years of end-to-end event management experience with a heavy focus on sourcing, vendor coordination, execution, and budget management.
• 3-5 years of direct experience working within hotels or the hospitality industry.
• Deep regional or nationwide knowledge of hotel brands and property tiers to negotiate competitive deals, add-ons, and concessions.
• Demonstrates the ability to communicate confidently with clients face to face and build strong, lasting relationships.
• Proven track record of managing high-volume projects, prioritizing high-impact tasks, and remaining calm under pressure in a fast-paced environment.
• Strong communication, negotiation, and executive presence with the ability to present effectively to senior leaders.
• Exceptional adaptability and creative problem-solving skills with a commitment to high-quality outputs and follow-through.
• Willingness to travel roughly 6–8 nights per year for team and client connections.