Sourcing Manager

American Meetings, Inc. (AMI); United States; Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Flexible work-from-home options

Health, dental & vision coverage

401K, life insurance & disability

Job summary

American Meetings, Inc. (AMI) is seeking a Sourcing Manager to lead venue sourcing for meetings and events. You will manage the RFP process from submission through contract execution, collaborating with Meeting Managers, clients, and hotel partners to meet program requirements and KPIs.

You will review requirements, submit RFPs via Cvent or similar platforms, evaluate venues, negotiate contracts, and provide strategic recommendations to ensure savings targets and client satisfaction.

Qualifications

• 3+ years of related experience.
• Experience in meeting planning, hotel sales, venue sourcing, hospitality, event management, or a related field.
• Experience working with hotel/property sales teams and understanding meeting space requirements.

Responsibilities

• Review program requirements provided by the Meeting Manager and identify appropriate properties.
• Prepare and submit RFPs through Cvent or other designated sourcing platforms.
• Manage the RFP process from initial submission through property selection and final contract execution.
• Monitor RFP responses and follow up with properties to obtain complete and timely information.
• Negotiate contracts and provide strategic recommendations.
• Achieve client-specific sourcing KPIs and savings targets.

Skills

Proactive problem-solving

People-focused

Organized & detail-oriented

Education

Bachelor’s degree or higher

Tools

Cvent

Microsoft Office Suite

Job description

At American Meetings, relationships are at the heart of everything we do. We’re passionate about partnering with our clients to create unforgettable experiences through innovative meeting solutions. With a global reach and a commitment to excellence, we bring together the brightest minds in the industry to deliver exceptional in-person, virtual, and hybrid events for the world’s leading organizations.

We’re looking for people who share that passion — people who value relationships, care deeply about the experience they create, take pride in their work, and know that the little details can make a big difference.

What you’ll do:

As a Sourcing Manager at AMI, you’ll provide project-based venue sourcing support for meetings and events, managing the sourcing process from RFP submission through property evaluation and closeout. You’ll partner closely with Meeting Managers, clients, and hotel partners to identify venues that meet program requirements, client expectations, and sourcing objectives.

• Review program requirements provided by the Meeting Manager and identify appropriate properties.
• Prepare and submit RFPs through Cvent or other designated sourcing platforms.
• Manage the RFP process from initial submission through property selection and final contract execution.
• Monitor RFP responses and follow up with properties to obtain complete and timely information.
• Ensure all sourcing activity is conducted in accordance with client and AMI processes.
• Participate in client calls to understand program objectives and sourcing requirements.
• Evaluate venue options, negotiate contracts, and provide strategic recommendations.
• Achieve client-specific sourcing KPIs, service level expectations, and savings targets.
• Support departmental process improvements and sourcing best practices.
• Identify potential concerns, discrepancies, or limitations with a property and communicate them to the Meeting Manager.
• Compile comprehensive RFP reports and Excel spreadsheets for Meeting Manager review and presentation to the client.
• Provide the Meeting Manager with accurate property information, site maps, meeting space details, and other documentation needed to make informed recommendations to the client.
• Respond to and support additional sourcing or RFP requests as needed throughout the planning process.
• Maintain accurate sourcing documentation and information to support KPI tracking and reporting.
• Perform other related duties and special projects assigned.

Who we’re looking for:

You are a proactive, people-focused problem solver who loves making things happen. You’re well-versed in hotel contract terms and negotiations. You’re organized, detail-driven, and confident juggling multiple priorities while keeping Meeting Managers, clients and partners at the center of what you do. You communicate with ease, build strong relationships, think on your feet, and bring the energy and professionalism needed to turn sourcing challenges into great solutions.

What you’ll have:

• 3 or more years of related experience
• Experience in meeting planning, hotel sales, venue sourcing, hospitality, event management, or a related field
• Experience working with hotel/property sales teams and understanding meeting space requirements
• Proficiency in Microsoft Office Suite

Even better if you have:

• A bachelor’s degree or higher
• Experience with HCP-attended meetings
• Experience with Cvent or similar sourcing platforms

What we offer:

More time for you: The work you do is more important than where you do it. AMI staff enjoys flexible work-from-home options which means more free time for you.

Health & wellness: We offer premier medical, dental, and vision coverage packages as well as 401K, life insurance, long-term and short-term disability, and FSA.

A team that has your back: Collaboration isn’t just something we talk about, it’s how we work. Our team is supportive, approachable, and always willing to jump in and help.

Our people: We’re passionate, creative, diverse, and fun! We love to support each other to create experiences that exceed expectations.

Our values: We lead with accountability, professionalism, diversity, and passion. Bringing our best to each other, our clients, and every meeting.