Sourcing Coordinator - $1000 Sign - on Incentive

Orange County Government; Orlando (FL); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Paid holidays and time off

Tuition reimbursement

Health insurance

Retirement plan

Job summary

Orange County Utilities in Orlando is seeking a Sourcing Coordinator to manage procurement actions for the Utilities Department, prepare purchase orders, issue RFIs/RFPs, and coordinate with vendors and accounts payable.

The role supports budget monitoring, contract compliance, and vendor performance, with responsibilities spanning from receiving quotes to processing payments. Strong Microsoft Office skills and familiarity with Maximo are preferred.

Qualifications

• High school diploma and 2 years of procurement, accounts payable, or contract administration experience.
• Experience handling purchase orders, requisitions, and vendor communications is preferred.
• Familiarity with Maximo and financial systems is a plus.

Responsibilities

• Initiates and processes procurement actions for the Utilities Department.
• Prepares and processes purchase requisitions, delivery orders, and procurement card orders.
• Quotes prices from various sources and ensures compliance with OC policies.
• Validates receipts/invoices align with orders and contracts.
• Maintains records of purchasing documentation and resolves invoice issues.
• Assists in monitoring expenditures and budget transfers.

Skills

Procurement

Accounts payable

Contract administration

Vendor coordination

Purchasing cards

Education

High School diploma or equivalent

Two years related experience

Tools

Microsoft Office

Orange County Utilities Advantage Financial System

Maximo CMMS

Job description

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals. At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals. Orange County Utilities is one of the largest utility providers in Florida and has been recognized nationally and locally for outstanding operations, efficiencies, innovations, education programs and customer focus. As one of the largest departments in Orange County Government, we provide water and wastewater services to over 500,000 citizens and 66 million annual guests; operate the largest publicly owned landfill in the state; and manage in excess of a billion dollars of infrastructure assets. Our focus is on excellent quality, customer service, sustainability, and a commitment to employee development. Join us to find more than a job, find a career. Orange County Utilities is seeking a qualified individual to fill the position of Sourcing Coordinator.

Job Description

General Functions:

This position performs responsible work with limited supervision, specializing in the purchase of a variety of commodities, service, supplies, and equipment for Orange County. Work involves communicating with department staff, vendors and other Orange County divisions including Finance and Procurement on purchasing, receiving, shipping, invoicing problems and reviewing requisitions. The coordinator will also preparing purchase orders, request for proposals, conducting market surveys and resolving problems with vendors. Work is performed under limited supervision of the assigned supervisor and is reviewed for compliance with division objectives and policies for achievement of desired results.

Representative Duties /Assignments

• Initiates and processes procurement actions on behalf of the Utilities Department. Processes completed purchasing transactions and invoices for payment in accordance with the accounts payable procedures.
• Use County Procurement card for purchases under the current limit of $10,000.00 per transaction. Process all monthly Procurement card reports via Bank of America website and submit related documents to Finance within prescribed timeframes.
• Prepares and processes purchase requisitions, delivery orders and procurement card orders for materials, services and supplies from the most economical source. Maintains backorder status on purchased items and follows up on all delayed orders.
• Obtains price quotes for non-contract purchases from a variety of sources including Utilities divisions, vendors, websites and catalogs. Contacts vendors for availability and delivery schedules. Ensures all quotes and paperwork comply with Orange County policies.
• Validates that receipts/invoices from vendors accurately reflect ordering information.
• Prepares reports to validate and track all procurement card purchases.
• Processes purchase orders, delivery orders and receiving transactions in Advantage Financial System. Prepares payment packages to be forwarded to Accounts Payable.
• Reviews, interprets and monitors contract specifications to ensure compliance throughout term of contract.
• Monitors vendor performance and makes recommendations regarding contract renewals.
• Organizes and maintains accurate and timely records of all purchasing documentation. Researches outstanding, partially paid and unpaid invoices
• Attends meetings with vendors and County personnel as required. Effectively communicates with vendors and Orange County staff regarding purchasing matters.
• Reviews, monitors expenditures, and make suggestions for budget expenditures and transfers.
• Assists in the development of the specifications for Invitation for Bid process; review sole source and emergency purchases. Prepares changes orders as needed.
• Performs materials receiving, staging and or issuance as necessary.
• Performs other related duties as assigned

Minimum Qualifications

High School diploma or equivalent and two (2) years of experience in procurement, accounts payable, contract administration or a closely related field or an equivalent combination of experience and education.

Preferences

• Strong Computer skills (Microsoft office)
• Excellent organizational skills
• Experience with Orange County Government Advantage Financial System
• Familiar with Water and Wastewater utility materials
• Familiar with Water and Wastewater operations
• Knowledge of a (CMMS) Computerizes Maintenance Management System (Maximo)

Application Deadline

Open Date: 09/25/2026

Close Date: 10/08/2026

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 013 - From $21.51 to $27.96

FLSA Status: Non-Exempt

Placement based on Education and Experience

Sign-on Incentive

This position may be eligible for a Sign-on Incentive. To learn more about our Sign-on Incentive Program visit our website at: http://www.ocfl.net/careers/#incentives

Please note that current County employees are not eligible for a sign-on monetary incentive.

Benefits

• 10 paid holidays and 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

Orange County Utilities

Fiscal and Operational Support Division

8100 President's Drive

Orlando, FL 32809

(Work location may change under management discretion)

Notes

Hours:

40

Work schedule

Monday ¿ Friday/ 8:00am - 5:00pm

Selected candidates will be required to provide employment references and will be required to complete a pre-employment drug, physical and background check.