Contract Administrator-($1,000 Sign-On Incentive)

Orange County Government; Orlando (FL); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

TUITION REIMBURSEMENT

Florida Retirement System

Employee assistance program

Wellness resources

Job summary

Orange County Government in Orlando, FL is seeking a professional to develop, coordinate and maintain contracts. You will work under supervision to manage contract processes, from drafting RFPs to evaluating bids and coordinating with vendors and user departments.

Requirements include a Bachelor's degree in a relevant field and at least two years of contract experience; preferred familiarity with public sector procurement and Advantage or similar financial software. Benefits provided as listed.

Qualifications

• Bachelor's degree in Business Administration or Public Administration or closely related field.
• Two years of experience preparing and/or monitoring contracts; substitute for degree allowed year-for-year.

Responsibilities

• Formulates and prepares RFPs and IFBs for goods, services, construction and capital contracts.
• Schedules and participates in pre-bid/proposal conferences.
• Reviews Board agenda items for contracts and prepares amendments.
• Evaluates bids and proposals for responsiveness and contract terms.
• Coordinates with consultants, contractors and vendors on contractual items.
• Develops, tracks and maintains contract administration databases.

Skills

Contract administration

Professional communication

Education

Bachelor's degree in Business Administration or Public Administration

Tools

Advantage

Microsoft Office (Word, Excel, PowerPoint)

Job description

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Job Description

General Functions

This position performs professional and administrative duties in the development, coordination and maintenance of contracts.

Duties are performed under the general supervision of the assigned supervisor who reviews performance through conferences and analyses of completed assignments.

Representative Duties/Assignments

• Formulates and prepares Requests for Proposals and Invitations for Bid for goods, services, construction and capital improvement contracts.
• Schedules and participates in pre-bid/proposal conferences.
• Reviews Board agenda items for contracts
• Formulates and prepares construction contracts, contract amendments, task authorizations, change orders, and written responses to bidders¿ questions.
• Evaluates bids and proposals to determine most responsive and responsible submittal. Evaluates proposal responses, qualifications, pricing data, scope of services and contract terms.
• Interacts with consultants, contractors and vendors for coordination of contractual items and resolution of issues, and with user department staff on document preparation, policies and procedures.
• Reviews negotiated change orders to track percent of contract price increase and reviews amendments/task authorizations and pay requests for conformance to contract terms and fees.
• Formulates contract terms and conditions.
• Develops and maintains computerized database for contract administration, monitoring, and tracking of professional service and construction contracts, inclusive of contract expiration dates, invoices, delivery orders, budget, etc.
• Reviews insurance, bid bonds, performance and payment bonds to ensure and verify financial viability and solvency of insurers and sureties.
• Performs product and vendor sourcing and competitive market pricing research.
• Responsible for the supervision of Engineering Inspectors, as assigned, including performance evaluation and management of personnel issues.
• Participate in emergency operations, including preparation, response and recovery.
• Performs other related duties as assigned.

Minimum Qualifications

Bachelor's degree from an accredited institution in Business Administration, Public Administration or a closely related field and two years of experience preparing and/or monitoring contracts. Work experience in a closely related field may be substituted for the required degree on a year-for-year basis.

Preferences

• Work experience in fiscal administration or roadway maintenance operations.
• Experience with general service and road rehabilitation maintenance contracts such as mowing, resurfacing, street sweeping, sidewalk repairs, tree service, pipe installation and repairs, etc.
• Experience developing budget estimates in conjunction with contract spending limits and estimated annual use
• Excellent organization, and verbal and written communication skills
• Experience with Word, Excel, PowerPoint, database management
• Experience with public sector government procurement and contract processes.
• Experience in Advantage or other similar financial software systems.

Application Deadline

Open Date: 09/15/2026
Close Date: 10/04/2026
This posting is subject to close without prior notice.

Salary Information

Pay Grade: 015 - From $25.00 to $32.49
FLSA Status: Exempt
Placement based on Education and Experience

Sign-on Incentive

This position may be eligible for a Sign-on Incentive. To learn more about our Sign-on Incentive Program visit our website at:
http://www.ocfl.net/careers/#incentives

Please note that current County employees are not eligible for a sign-on monetary incentive.

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

One (1) position available in Roads & Drainage Division, Contracts Section
Work Location:
Public Works Department
Roads & Drainage Division
4200 S. John Young Parkway
Orlando, FL 32839

Notes

Selected candidates will be required to provide employment references and will be required to complete a pre-employment drug, physical and background check.