Software Asset Management Analyst - ServiceNow

GTN Technical Staffing; Houston (TX); On-site; USD 39,000 - 55,000; Full time

Job summary

GTN Technical Staffing is seeking a detail-oriented Software Asset Management (SAM) Analyst to support reconciliation of software entitlements with supplier records in ServiceNow. This entry-level to early-career role emphasizes data quality, audit readiness, and practical data integration from Excel sources.

The position is onsite in Houston, TX, for a 3+ month contract, and requires Green Card or US citizenship. Strong Excel skills and curiosity about SAM/CMDB are valued.

Qualifications

• 0–5 years of SAM/ITAM/CMDB experience or related fields.
• Strong data reconciliation skills across entitlements, invoices, contracts, and system records.
• Hands-on or quick learner of ServiceNow SAM/ITAM/CMDB modules.

Responsibilities

• Perform reconciliations between software entitlements, supplier records, contracts, and ServiceNow data.
• Investigate and resolve data discrepancies or escalate as needed.
• Maintain accurate ServiceNow records by updating fields for applications, entitlements, and contracts.
• Import and normalize data from Excel and other sources into ServiceNow (data mapping, transformations, validation).
• Research vendors and access portals for entitlements and invoices; maintain vendor contact information.
• Support audit readiness through documentation, evidence retention, and adherence to licensing controls.
• Identify and recommend improvements to reconciliation/data-management processes.

Skills

Data reconciliation

ServiceNow

Excel proficiency

Vendor coordination

Communication

Tools

ServiceNow

Excel

Job description

Job Title: Software Asset Management (SAM) Analyst – ServiceNow Reconciliation

Must be Green Card or US Citizen

Onsite in Houston Texas-Monday through Thursday in Office

3+ Month Contract

Job Summary:

We are looking for a detail-oriented SAM Analyst to support software asset management operations. This entry-level to early-career role focuses on reconciling software license entitlements with supplier records and maintaining accurate, high-quality data in ServiceNow to ensure compliance and audit readiness.Key Responsibilities

• Perform recurring reconciliations between software license entitlements, supplier records, contracts, and ServiceNow data.
• Investigate and resolve data discrepancies or escalate as needed.
• Maintain accurate ServiceNow records by updating required fields for applications, entitlements, and contracts.
• Import and normalize data from Excel and other sources into ServiceNow (data sources, field mapping, transformations, and validation).
• Research software vendors, access supplier portals for entitlements and invoices, and maintain vendor contact information.
• Support audit readiness through proper documentation, evidence retention, and adherence to licensing and internal control procedures.
• Identify and recommend improvements to reconciliation and data management processes.

Required Skills & Qualifications

• 0–5 years of experience in Software Asset Management (SAM), IT Asset Management (ITAM), software licensing, vendor management, or CMDB operations.
• Strong experience with data reconciliation (comparing entitlements, invoices, contracts, and system records).
• Hands-on experience with ServiceNow (SAM, ITAM, or CMDB modules) or the ability to learn it quickly.
• Advanced proficiency in Microsoft Excel (pivot tables, filters, VLOOKUP/XLOOKUP, large datasets).
• Excellent written and verbal communication skills for collaborating with internal teams and external vendors.

Core Competencies (Skills Taxonomy)

• License Reconciliation & Analysis — Compare entitlements vs. actual records; document variances and resolutions.
• ServiceNow Data Management — Maintain record hygiene, update fields, and ensure data completeness and accuracy.
• Data Import & Transformation — Create data sources, map fields, apply transformations, and validate imports in ServiceNow.
• Vendor Coordination — Access supplier portals, obtain entitlement documentation, and manage vendor relationships.
• Compliance & Governance — Follow licensing terms, retain evidence, and support audit readiness activities.
• Process & Organization — Manage recurring cycles across multiple vendors with strong attention to detail and minimal supervision.

Preferred Qualifications

• Experience with ServiceNow SAM Pro, ITAM, or CMDB (imports, normalization, governance).
• Familiarity with common software licensing models (subscription, perpetual, user-based, device-based, concurrent).
• Prior exposure to vendor portals and managing proofs of entitlement.
• Understanding of software audit processes and internal controls.