Software Asset Management Analyst — ESOP & Flexible Hours

Henderson Engineers; Lenexa (KS); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible Work Hours

Casual Dress Code

Paid Volunteer Time

Paid Parental Leave

Health and Wellness Initiatives

Employee Ownership (ESOP)

Job summary

Henderson Engineers IT team seeks an IT Asset Management Analyst to own software licensing, acquisitions, and compliance across the organization. You’ll partner with IT, finance, and vendors to optimize license usage and data accuracy while supporting audits and renewals.

You will maintain asset records, track entitlements, and contribute to cost transparency and budgeting, aligning with ITIL practices and business goals.

Qualifications

• Bachelor's degree in Information Systems, Business Administration, Finance, or a related field required, or equivalent combination of education and experience.
• 3+ years of experience in IT asset management, software asset management (SAM), IT service management, procurement support, or related IT operations role required.
• Foundational understanding of software licensing models (e.g., subscription, perpetual, user/devicebased, SaaS) required.
• Experience working with ITAM, CMDB, or ITSM tools (e.g., HaloITSM or similar platforms) required.
• Working knowledge of financial concepts related to IT assets, including budgeting, depreciation, and expense management.
• Strong attention to detail with a focus on data accuracy and integrity.
• Analytical and problemsolving skills, with the ability to reconcile data and identify discrepancies.
• Ability to collaborate crossfunctionally with IT, finance, vendors, and business stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Proficiency in Microsoft 365 tools, particularly Excel for data analysis and reporting.

Responsibilities

• Support the end to end lifecycle of IT assets (with emphasis on software), including request, procurement coordination, deployment tracking, maintenance, and retirement.
• Maintain accurate and complete asset records within ITAM and service management systems.
• Partner with the IT Service Desk and other operational teams to reconcile asset data and ensure proper tracking of deployed hardware and software.
• Assist in establishing and improving asset management processes, procedures, and documentation.
• Track software entitlements, usage, and deployments to support effective license management.
• Assist in maintaining compliance with vendor licensing agreements and internal policies.
• Support internal and external software audits, including data gathering, validation, and remediation tracking.
• Help identify opportunities for license optimization, reclamation, and cost avoidance.
• Maintain and administer the approved software list, ensuring alignment with security, supportability, and business needs.
• Coordinate with the ITAM Manager on software and hardware acquisitions, including gathering requirements, validating requests, and tracking orders.
• Partner with Finance to ensure alignment on budgeting, capitalization, expense tracking, and invoicing.
• Maintain records of contracts, purchase orders, and licensing documentation.
• Assist in vendor interactions related to licensing, renewals, and order fulfillment.
• Track upcoming maintenance and subscription renewals and assist in renewal planning activities.
• Validate renewal quantities and licensing needs based on current usage and future demand.
• Support cost forecasting and budgeting activities by providing asset and licensing data.
• Help identify cost optimization opportunities through right sizing, consolidation, or standardization.
• Maintain high quality asset and licensing data to support operational and financial decision making.
• Generate and analyze reports on asset inventory, license utilization, compliance status, and spend.
• Identify discrepancies, trends, and improvement opportunities within asset data and processes.
• Support audits and internal reviews through accurate reporting and documentation.
• Ensure ITAM practices align with ITIL processes such as Request Fulfillment, Change Enablement, Configuration Management, and Incident/Problem Management.
• Contribute to the continuous improvement of ITAM processes, tooling, and governance.
• Partner with stakeholders to standardize software usage and reduce unnecessary complexity.
• Support policy development and enforcement related to asset and license management.

Skills

ITAM

SAM

ITSM

Budgeting

Data integrity

Attention to detail

Communication

Collaboration

Time management

Excel

Education

Bachelors degree in Information Systems/Business Administration/Finance

3+ years IT asset management or related IT ops

ITIL v4 Foundation certification (preferred)

Tools

HaloITSM

CMDB

Job description

Henderson Engineers IT team seeks an IT Asset Management Analyst to own software licensing, acquisitions, and compliance across the organization. You’ll partner with IT, finance, and vendors to optimize license usage and data accuracy while supporting audits and renewals.

You will maintain asset records, track entitlements, and contribute to cost transparency and budgeting, aligning with ITIL practices and business goals.