Social Work – Sr Administrative Assistant

Children's Health; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Children’s Health in Dallas, TX seeks a Sr Administrative Assistant to provide skilled administrative support to the Social Work department leadership. Responsibilities include producing documents, recording and filing information, handling mail, preparing routine reports, arranging travel, scheduling meetings, responding to inquiries, data entry, and operating office equipment.

The role requires strong organizational skills, attention to detail, and the ability to work with limited supervision.

Qualifications

• Provide administrative support to department leadership with document production, data management and correspondence.
• Excellent organizational skills and ability to prioritize multiple tasks.
• Strong written and verbal communication for interdepartmental coordination.

Responsibilities

• Provide skilled administrative support including coordinating activities between teams; aggregating, analyzing, summarizing data; coordinating and scheduling meetings; tracking department programs.
• Record/communicate department meeting minutes on routine topics.
• Create/modify documents, answer phones, file, mail, and distribute office supplies; prepare reports requiring department knowledge; schedule meetings and reserve rooms.
• Process online payroll timesheets and confidential paperwork; assist with PowerPoint presentations.
• Perform additional duties as assigned.

Skills

Document prep

Data entry

Travel arrangements

Meeting coordination

Office equipment

Education

High school diploma or equivalent

Associate’s degree

Job description

Job Title & Specialty Area: Sr Administrative Assistant

Department: Social Work

Location: Dallas, TX

Job Type: On-site

Why Children’s Health?

At Children’s Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.

Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.

Our dedication to promoting children’s health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary

Provides skilled administrative support to department leadership. Activities include producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to inquiries, data entry, and operating office equipment. Provides duties under limited supervision with a general level of decision making.

Responsibilities

• Provide skilled administrative support including coordination and communicating activities between teams within and outside department; aggregating, analyzing, summarizing data; coordinating and scheduling meetings; tracking/coordinating department programs.
• Responsible for recording/communicating department meeting minutes in routine and subject-specific topics
• Provide administrative support including creating and modifying documents, answering telephones, printing, filing, mailing, ordering and distributing office supplies and equipment; prepare correspondence and reports requiring strong understanding of department-specific matters: scheduling meetings and appointments, to include inviting participants and booking conference rooms.
• Additional duties may include the following: processing online payroll timesheets for the department; processing confidential paperwork such as Payroll Notifications, Requests for Personnel, and counseling documents; creating and editing PowerPoint presentations.
• Perform additional duties as assigned.

Work Experience

How You’ll Be Successful:

• At least 3 years Administrative assistant experience preferred

EDUCATION

• High school diploma or equivalent required
• Two-year Associate’s degree or equivalent experience preferred

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children’s Health a place where everyone can contribute.

Holistic Benefits — How We’ll Care For You

• Employee portion of medical plan premiums are covered after 3 years.
• 4%-10% employee savings plan match based on tenure
• Paid Parental Leave (up to 12 weeks)
• Caregiver Leave
• Adoption and surrogacy reimbursement

As an equal opportunity employer, Children’s Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.