Senior Administrative Assistant

Children's Health

Dallas (TX)

On-site

USD 80,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Paid Parental Leave (up to 12 weeks)

Employee portion of medical plan premiums are covered after 3 years.

4%-10% employee savings plan match based on tenure

Job summary

A healthcare organization in Dallas is looking for a Senior Administrative Assistant to support the Solid Organ Transplant department. The role involves a variety of administrative tasks including data entry, scheduling meetings, and handling communications. Successful candidates will have a minimum of 3 years' experience and a high school diploma, with a preference for additional training. Benefits include paid parental leave and a matching employee savings plan.

Qualifications

At least 3 years Administrative assistant experience required.
High school diploma or equivalent required; additional training beyond high school required.

Responsibilities

Provide skilled administrative support including coordination and communication between teams.
Handle mail, prepare reports, and make travel arrangements.
Record and communicate department meeting minutes.

Skills

Organization

Communication

Data Entry

Education

High school diploma or equivalent

Two-year Associate's degree

Job description

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Job Title & Specialty Area: Solid Organ Transplant Senior Administrative Assistant

Department: Transplant

Location: Dallas Campus

Shift: Full Time

Job Type: On-Site

Why Children’s Health?

At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.

Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.

Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary

Provides skilled administrative support to department leadership. Activities include producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to inquiries, data entry, and operating office equipment. Provides duties under limited supervision with a general level of decision making.

Responsibilities

Provide skilled administrative support including coordination and communicating activities between teams within and outside department; aggregating, analyzing, summarizing data; coordinating and scheduling meetings; tracking/coordinating department programs.
Responsible for recording/communicating department meeting minutes in routine and subject-specific topics
Provide administrative support including creating and modifying documents, answering telephones, printing, filing, mailing, ordering and distributing office supplies and equipment; prepare correspondence and reports requiring strong understanding of department-specific matters: scheduling meetings and appointments, to include inviting participants and booking conference rooms.
Additional duties may include the following: processing online payroll timesheets for the department; processing confidential paperwork such as Payroll Notifications, Requests for Personnel, and counseling documents; creating and editing PowerPoint presentations.
Perform additional duties as assigned.

Work Experience

How You’ll Be Successful:

At least 3 years Administrative assistant experience Required

EDUCATION

High school diploma or equivalent required; additional training beyond high school Required
Two-year Associate's degree or equivalent experience Preferred

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children’s Health a place where everyone can contribute.

Holistic Benefits – How We’ll Care For You

Employee portion of medical plan premiums are covered after 3 years.
4%-10% employee savings plan match based on tenure
Paid Parental Leave (up to 12 weeks)
Caregiver Leave
Adoption and surrogacy reimbursement

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.

Seniority level