SMTD Admissions & Recruitment Assistant at Oakland University

Oakland University; Rochester (MI); On-site; USD 16,531 - 24,796; Part time

Job summary

Oakland University is seeking a detail-oriented Admissions & Recruitment Student Assistant for the School of Music, Theatre and Dance. The role supports admissions operations, audition-cycle logistics, and outreach efforts, with flexible 10–20 hour weeks around class schedules.

Responsibilities include coordinating the Be a Major for a Day program, scheduling, data entry, and materials for recruitment events. Ideal for students exploring arts administration or marketing in higher education.

Qualifications

• Currently enrolled OU student in good standing.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office/Google Workspace; Canva or CRM/database tools a plus.
• Reliable, punctual, and able to maintain confidentiality with sensitive student records.
• Interest in arts administration a plus but not required.
• Some evening/weekend availability may be needed for recruitment events and audition days.

Responsibilities

• Assist with communication, scheduling, and operating the "Be a Major for a Day" program for SMTD.
• Assist with data entry and organization for audition scheduling and applicant tracking.
• Help prepare recruitment materials (flyers, social content, event signage) for auditions and recruitment events (e.g., festivals, open houses).
• Support communication with prospective students and families (email correspondence, scheduling confirmations).
• Assist with light data organization for faculty-facing audition reporting.
• Provide on-site support at audition days and recruitment events as needed.
• Other administrative tasks as assigned.

Skills

Attention to detail

Organizational skills

MS Office

Google Workspace

CRM/database tools

Tools

Canva

Spreadsheets

Job description

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Job Title: Admissions & Recruitment Student Assistant — School of Music, Theatre and Dance

Department: Oakland University School of Music, Theatre and Dance (SMTD)

Hours: 10-20 hours/week, flexible scheduling around class schedule. Responsibility amount varies following recruitment and audition timelines. Some periods may be slower while others are much heavier.

Position Overview:
SMTD is seeking a detail-oriented student worker to support admissions, recruitment, and outreach efforts. This role assists with audition-cycle logistics, recruitment event materials, and general administrative support for the department's admissions operations. Great opportunity for a student interested in higher ed administration, arts administration, or marketing/communications.

Responsibilities:

• Assist with communication, scheduling, and operating the "Be a Major for a Day" program for SMTD
• Assist with data entry and organization for audition scheduling and applicant tracking
• Help prepare recruitment materials (flyers, social content, event signage) for auditions and recruitment events (e.g., festivals, open houses)
• Support communication with prospective students and families (email correspondence, scheduling confirmations)
• Assist with light data organization for faculty-facing audition reporting
• Provide on-site support at audition days and recruitment events as needed
• Other administrative tasks as assigned

Qualifications:

• Currently enrolled OU student in good standing
• Strong attention to detail and organizational skills
• Comfortable with Microsoft Office/Google Workspace; experience with Canva, spreadsheets, or CRM/database tools a plus
• Reliable, punctual, and able to maintain confidentiality with sensitive student records
• Interest in music, theatre, dance, or arts administration a plus but not required
• This position involves access to sensitive/protected student data (FERPA-covered records). Candidate must agree to data handling policies before starting.
• Some evening/weekend availability may be needed for recruitment events and audition days.