Skilled Nursing Facility Admissions Data Entry Assistant

Accolade Health Care LLC.; Champaign (IL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Accolade Health Care LLC. is seeking an Admissions Data Entry Assistant to support the Intake Team in Champaign, IL. The role involves accurate data entry into EHR/CRM, outreach calls to families, and light contract work, with opportunities to learn VOB processes.

The position is full-time and hybrid, suitable for detail-oriented candidates who are eager to grow in healthcare administration. High school diploma required, associate degree a plus.

Qualifications

• High school diploma or equivalent required; associate degree in healthcare administration is a plus.
• Strong typing and computer skills; familiarity with EHR systems preferred.
• Excellent phone etiquette and communication skills.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Enter patient demographics, referral info and admission details into EHR/CRM.
• Maintain data integrity and timely updates to patient records.
• Conduct outreach calls to review admissions process and schedule tours.
• Assist with light pre-admission contracts and documents.

Skills

Typing / Data entry

Phone communication

Data accuracy

EHR familiarity

Confidentiality

Education

High school diploma or equivalent

Associate degree in healthcare administration (plus)

Tools

EHR systems

MS Office

Job description

Admissions Data Entry Assistant

Overview

Department: Admissions / Intake Department
Reports To: Director of Intake
Employment Type: Full-Time, Hybrid Role
Compensation: Entry-level

Position Summary

The Healthcare Admissions Data Entry Assistant supports the Intake Team by entering patient data, conducting outreach calls, assisting with light contract management, and gradually learning to support benefit verification processes. This role is ideal for someone detail-oriented, organized, and interested in growing within the healthcare administration field.

Primary Duties

1. Data Entry (Primary Duty)
   • Accurately input patient demographics, referral information and admission details into our EHR/CRM.
   • Maintain data integrity and ensure timely updates to patient records
   • Be able to self-audit missing information consistently
2. Outreach & Communication
   • Complete outbound calls to potential admissions and families to review admissions process, gather missing information and schedule tours.
   • Be able to answer general questions and connect families to additional resources
   • Document all communication in the EHR/CRM Systems
3. Light Contract Work
   • Assist in preparing pre-admission related documents and preadmission contracts
   • Ensure Proper filing and digital storage of signed documents
4. Opportunity: Back up to Intake Coordinators and Verification of Benefits (VOB)
   • Shadow and assist the VOB team in determining eligibility
   • Learn to navigate payor portals and interpret basic insurance information
   • Learn the Intake Process and begin to service to be able to assist during high traffic times
   • Training provided to see readmissions at Main Account Hospitals

Qualifications

• High school diploma or equivalent required; associate degree or coursework in healthcare administration a plus.
• Strong typing and computer skills; familiarity with EHR systems preferred.
• Excellent phone etiquette and communication skills.
• Ability to handle sensitive information with confidentiality.
• Willingness to learn and grow into more advanced administrative functions.