Skilled Nursing Facility Admissions Data Entry Assistant

Accolade Healthcare; Champaign (IL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Accolade Healthcare is seeking an Admissions Data Entry Assistant to support the Intake Team by entering patient data and conducting outreach calls. You will assist with light contract management and gradually learn benefit verification processes in a hybrid, full-time role.

The position favors detail-oriented, organized individuals who are eager to grow within healthcare administration and handle confidential information with care.

Qualifications

• High school diploma or equivalent; an associate degree or coursework in healthcare administration is a plus.
• Strong typing and computer skills; familiarity with EHR systems preferred.
• Excellent phone etiquette and communication skills.
• Ability to handle sensitive information with confidentiality.
• Willingness to learn and grow into more advanced administrative functions.

Responsibilities

• Data Entry: input patient demographics, referral information and admission details into EHR/CRM.
• Maintain data integrity and ensure timely updates to patient records.
• Self-audit missing information regularly.
• Outbound calls to review admissions process, gather missing information and schedule tours.
• Answer general questions and connect families to additional resources.
• Document all communication in the EHR/CRM systems.
• Assist in preparing pre-admission documents and preadmission contracts.
• Ensure proper filing and digital storage of signed documents.
• Back up to Intake Coordinators and VOB; shadow and assist the VOB team.

Skills

Typing

Communication skills

Phone etiquette

Confidentiality

EHR familiarity

Education

High school diploma

Associate degree in healthcare administration

Tools

EHR/CRM systems

Job description

Title

Admissions Data Entry Assistant

Department

Admissions / Intake Department

Reports To

Director of Intake

Employment Type

Full-Time, Hybrid Role

Compensation

Entry-level

Position Summary

The Healthcare Admissions Data Entry Assistant supports the Intake Team by entering patient data, conducting outreach calls, assisting with light contract management, and gradually learning to support benefit verification processes. This role is ideal for someone detail-oriented, organized, and interested in growing within the healthcare administration field.

Responsibilities

• Data Entry (Primary Duty)
• Accurately input patient demographics, referral information and admission details into our EHR/CRM.
• Maintain data integrity and ensure timely updates to patient records
• Be able to self-audit missing information consistently
• Outreach & Communication
• Complete outbound calls to potential admissions and families to review admissions process, gather missing information and schedule tours.
• Be able to answer general questions and connect families to additional resources
• Document all communication in the EHR/CRM Systems
• Light Contract Work
• Assist in preparing pre-admission related documents and preadmission contracts
• Ensure Proper filing and digital storage of signed documents
• Opportunity: Back up to Intake Coordinators and Verification of Benefits (VOB)
• Shadow and assist the VOB team in determining eligibility
• Learn to navigate payor portals and interpret basic insurance information
• Learn the Intake Process and begin to service to be able to assist during high traffic times
• Training provided to see readmissions at Main Account Hospitals

Qualifications

• High school diploma or equivalent required; associate degree or coursework in healthcare administration a plus.
• Strong typing and computer skills; familiarity with EHR systems preferred.
• Excellent phone etiquette and communication skills.
• Ability to handle sensitive information with confidentiality.
• Willingness to learn and grow into more advanced administrative functions.